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Page 4 <br /> This is not a simple function because of the complexity of some transactions <br /> and care should be taken that such responsibilities are given to persons competent <br /> to carry them out. I recommend that at least on a quarterly basis that the <br /> Board of Selectmen assure themselves that <br /> 1. The books of the town have been properly balanced in each month <br /> of the quarter prior to issuing reports. <br /> 2. That the cash records of the town accountant are in agreement <br /> with those of the town treasurer as reported to The Bureau of <br /> Accounts. <br /> 3. That the controls over taxes receivable have been reconciled <br /> to the collector's outstanding tax bills. This will require <br /> direction to both the town accountant and the town collector. <br /> 4. That reports required by the board are received soon enough <br /> after each month end to be useful thereby providing the <br /> board with an opportunity to take corrective action where <br /> necessary. <br /> Further efficiencies in the accounting department could be realized by removing <br /> the appropriations section from the now very cumbersome general ledger and <br /> creating an appropriations sub—ledger with a controlling account in the <br /> general ledger. This would enable the assistant town accountant and the town <br /> accountant to work simultaneously on records that are now restricted to use by <br /> one person at any one time. Monthly balancing of these records would then <br /> be simplified and timely reporting facilitated. As the town grows and the <br /> ts"ansactions become more numerousp consideration should be given to having the <br /> appropriations ledger and preparation of weekly warrants converted to a machine <br /> accounting system. There are business machine companies that have such systems <br /> developed and such systems eliminate the need for increasing personnel by <br /> substituting simultaneous preparation of multiple records by machines. I do <br />