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. Department managers should compare the vendor prices <br /> with the purchase order, check the extensions and <br /> authorize the payment by signing the invoice. <br /> . Invoice' s should be clearly stamped "Paid" thereby <br /> minimizing the possibility of duplicate payment. <br /> In addition, the Town should monitor more closely the <br /> publication of bid notices inorder to insure compliance with the <br /> appropriate statutes of the Commonwealth of Massachusetts. <br /> PAYROLL RECORDS AND RELATED AREAS <br /> As part of the payroll audit, we reviewed and tested a number <br /> of areas including: <br /> . Weekly Departmental Report of Attendance (WDRA) <br /> . Salary Administration Plan (SAP) <br /> . Payroll Reports (prepared by New England Merchants <br /> National Bank) <br /> Presently the WDRA merely indicates an employee was present <br /> (P) , excused absence (EA) , unexcused absence (UA) , sick (S) , on <br /> vacation (V) , or other (0) . however this format does not indicate <br /> the number of hours worked nor the hours worked. As a result, the <br /> records do not allow one to determine whether or not employees are a) <br /> making themselves available to the taxpayer during normal business <br /> hours; b) have worked the required number of hours; or c) are <br /> violating state laws with regards to excess working hours or <br /> CHARLES E. DiPESA & CO., BOSTON. MASS. (617) 423-3555 <br />