6/30/1980 - Laserfiche WebLink

Home Browse Search

81-3-F-1035 ,3- GENERAL COMMENTS 1. In our review of the Applicant's procurement procedures , we noted that for PA approved items where contractor's,services were required (C-9-6, and C-9-8) , the work was performed without the benefit of a written contract. This procedure is contrary to sound procurement standards and places the Applicant in a vulnerable position in its ability to protect its own interests; as illustrated in the situation discussed in Reference (b) to Exhibit A. Contracts should be in the form of a signed, written agreement, which includes provisions for the terms, conditions and specifications of the services to be provided by the contractor. 2. At the time of audit, the Applicant had not submitted the Blanket Certification required by the Massachusetts Disaster Recovery Team in a memorandum of July 28, 1980. Since the Certificate represents the Applicant's final request for reimbursement . and requires certification that work was completed and within time limits, rates claimed were lowest available; claimed salaries, wages and overtime payments were in accordance with prior established policy; original of supporting documentation are on file; and all obligations have been paid in full. We recommend that the Applicant be required to submit the required Blanket Certification prior to final payment.