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81-3-F-1035 -5- Town of Mashpee, Massachusetts Explanation of Audit Adjustments Project Application No. FEMA-546-96 Reference Explanation Amount (a) The $1,341 overrun is attributed to (i) the higher unit price of $21.20 per ton paid to the low bidder for concrete as contracted to the $15.50 estimated on the Damage Survey Report (DSR) and (;Li) the need for 112 tons of concrete compared to the 95 tons estimated on the DSR. There was no change in the scope of the work as certified by the final inspection report. (b) The Applicant claimed $14,789 under this item for the paving of South Beach lot. The work was performed under a lump sum agreement for $12,990 awarded to the low bidder. Additional costs of $1,799 were incurred by the Applicant for performing surface treatment, fine grading and compacting work. In this regard, the specifications put out for bid covered all. necessary work on the.-DSR,. including the work subsequently performed by the Applicant for.. - surface treatment, fine grading and compacting. The contractor, in s_ubai:tting_fus bid stated that the price of_$12,9.90 included "performing all work on the above referenced project in - accordance with the specifications". Since there was no formal contract entered into between the parties, we could not determine whether any changes were made to the work requirements as identified in the specifications. The Applicant could not provide an explanation as to why the contractor did not perform all the required work and stated that the Town officials who were responsible for the project were no longer employed by the Town. Lacking additional information to support the Applicant's assumption ' of the responsibility to perform a portion of the work requirements, we have questioned the additional costs C$1,799) claimed which are in excess of the lump sum agreement with the construction contractor. In our opinion, the Applicant's additional:charge for the $1,799 represents a duplication of costs because the costs of performing all work are included in the lump sum amount paid to the construction contractor.