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Page 5 <br /> not recommend the immediate conversion to machine accounting but I feel that it <br /> is a desireable long range objective. The immediate objective of the Town <br /> should be to increase the efficiency of the maintenance of town records. <br /> Other observations in the office of the town accountant are that no record <br /> is currently maintained of sick time or vacation time taken by town employees. <br /> This is necessary in order to determine that the policies set forth in the <br /> Townts salary administration plan are being adhered to. Entries in the <br /> general journal are frequently not descriptive and in the event of a change in <br /> personnel it would be quite difficult for a new employee to continue the main— <br /> tenance of the records. In following transactions from year to year in the <br /> records it was noted that there is no continuity of account numbering and on <br /> some occasions an account name was changed from one year to the next. I <br /> recommend that a standard chart of accounts and account numbers be established. <br /> This would promote more efficient recording and make comparisons between years <br /> more feasible and reduce auditing costs whether the audit be performed by the . <br /> Bureau of Accounts or by an independent. accountant. <br /> When invoices are entered on expense warrants to be paid they should be . <br /> prominently stamped "PAID" or mutilated in some way to prevent them from being <br /> erroneously or intentionally re submitted for payment. , <br /> Other poor clerical procedures observed in maintaining the accounting <br /> records were: Lack of dates on ledger pages, changes in posting of accounts <br /> without proper entries in the books of original entry. All entries in the <br /> general ledger should be completely described in a book of original entry, that <br /> is the journal, cash receipts or cash disbursements book. These clerical <br /> procedures, while seemingly insignificant, contribute to maintaining a more <br /> understandable set of permanent town records and can substantially reduce the <br /> time required to review or audit the town records and reduce the time required <br /> for the town accountant to locate differences when balancing the books. <br />