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- A notice for an excavation machine was <br /> published on November 18, 1977 ; however <br /> the bid opening occurred on November 21, <br /> 1977. (Henry C. Labute, Inc.) <br /> Based on a test of invoices, we noted several <br /> instances where purchase orders were not prepared <br /> for several items in excess of $150, most notably: <br /> Vendor Voucher No. Amount <br /> IBM Corp. 1103 684 <br /> Rusty' s, Inc. 1095 1,457 <br /> Middleborro Fire App. 1065 3,600 <br /> Falcomm, Inc. 467 495 <br /> Falcomm, Inc. 311 495 <br /> Pitney Bowes 46 1,000 <br /> RECOMMENDATION <br /> It is our opinion that the contract and purchase order system <br /> areas should be monitored more closely. we recommend that a new <br /> purchase order system be designed. This system would include specific <br /> policies and procedures to be complied with by all departments. It <br /> would contain such procedures as: <br /> All purchases in excess of $150 be. required to <br /> have a purchase order and that invoices not be <br /> paid unless accompanied by a timely prepared <br /> purchase order. All invoices should be reviewed <br /> by department heads. <br /> CHARLES E. DIPESA & CO.. BOSTON, MASS. (617) 423-3555 <br />