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MINUTES May 19, 1999 2 BOARD OF HEALTH Part-time Clerk Mr. Cram and Mr. Doherty stated that they felt the position was warranted due to the increased workload. Mr. Ball stated that he is not in favor of this position. Composting Bin Revolving Account Board acknowledged. APPOINTMENT• Coastal Waste Management re: Transfer Station Mr. Maurice Cassanelli and Mr. Raymond Esper of Coastal Waste Management were in attendance for this scheduled appointment. Also in attendance were Michael 8v Nick DiMaggio. Mr. Esper stated, "I want to thank the Board for taking the time to talk with us this evening. Basically our concern centers around the Board's pleasure concerning the necessary addition of two additional trailers at the transfer station over and above the current required amount. We've had some communication and discussions with members of the Board and we would like to get their input as to which direction seems the most appropriate to proceed. Obviously I think the options you people are familiar with and some of the concerns we have as a management team in maintaining the current status quo and the options that are available to the Board relative to trying to alleviate the current problems. Just to summarize it for everyone here: currently the contract stipulates the availability of two trailers with one additional back-up as needed. The term back-up is somewhat ambiguous from the standpoint that, does the term back-up mean `to utilize in a regular manner or a consistent manner for hauling waste' or was the intent of the word back-up to consist upon having the availability of the trailer should one of our trailers break down? That was something that, in our discussions thus far, I don't think anyone has really been able to answer. And that is more of a contractual, legal thing that probably has to be addressed, or could be addressed. Our concern centers more around how do we keep this facility functioning at the same level that we are doing now? As everyone knows Otis, where the trailers are transferred to, closes at 12:00 on Saturday, which means our last load, our trailer, whether half full or full has to be pulled out of our hole no later than 10:00 on Saturday and transferred over to Otis to empty it to leave the availability for an empty trailer. So at 10:00 the trailer is emptied and pulled out and a new trailer is pulled in and under the current volume that is being done during peak times that trailer can point, we would then pull that trailer out and be be filled again in two hours. At that p unable to dump that trailer because the facility is closed and the second trailer is in the hole and that could be filled up by 3:00, before closing. This leaves no availability for Sunday. We've had four trailers on site since the beginning of the contract and we lost our fourth trailer. We've had instances this winter already where, because of the scenario that was just stated, that we filled three trailers and had to seek advice or counsel from one of the Board members to close the station down earlier on Sunday because we couldn't accept anymore volume. That's with three trailers. Our analysis and experience has been is that four trailers are needed to be utilized. I think we've had conversations in the past where I think you people have kind of agreed upon the fact that three or four trailers are probably needed in order to do the job. The word back-up comes back into play in that if we only run with three trailers, whether or not that word back-up is qualified as to regular usage of the trailer or as a back-up for a failed trailer, if one of our trailers,goes down now that leaves us with two trailers. If