5/21/2008 HISTORIC DISTRICT COMMISSION Minutes

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� A Town of Mashpee Historic District Commission Minutes of Meeting May 21,2008 Present: Chair Lee Gurney, Joe Mullin, Mike Robbins, Wayne Picard Absent: Earl Mills Also present: Town Planner Torn Fudala, Town Building Dept-Rich Stevens, Pat White, Charlie Maintainis, Town Clerk, Debbie Dami The meeting of the Historic District Committee began at 4:35 pm New Business: Members of the Building Department and Town Clerk's Office attended this evening's meeting to discuss the application process, and share their comments regarding the Mashpee Historic District Manual draft. Application Process The Building Department distributed a list of the addresses within the Historic District. Ms. White is utilizing the"GEO"computer system to flag land parcels located in the District. Presently, Bruce Stello is working on a better notification so that any projects within the Historic District will automatically be red-flagged and Departments using the computer system will be aware that the project needs to be reviewed by the Historic District Commission. Mr. Fudala intends to have Historic District Commission application forms readily available at Town Clerk's Office, Building Department and the Planning Board, as well as having it available online. For reviewing purposes,three copies of the application will be submitted by the property owner. One copy will remain with the Town Clerk and the information entered,the other two copies will be forwarded and reviewed by Mr. Robbins and Mr. Picard of the Historic District Commission. Ms. Dami suggested that the Historic District Commission acquire a mailbox so that Mr. Robbins and Mr. Picard have access to the applications for the initial review. The Historic District Commission designees will determine if the project qualifies for a Certificate of Non-Applicability or if it must be reviewed further by the Commission for a Certificate of Appropriateness. It was determined that the two designees can sign off on a Certificate of Non-Applicability rather than having it reviewed by the Commission. A question was raised regarding who would be responsible for the notifications of public hearings. It was discussed whether the responsibility would be with the Town Clerk's Office or if the Board Secretary would send out regular mailings of hearing notices. Discussion continued regarding fees associated with the applications, and whether those fees might cover the mailing costs. Property abutters within 100 feet of the project, and in view of the public way, will need to receive the hearing notice. The Historic District Commission has not required a separate mailing fee, but does have a flat.fee for applications other than Non-Applicability.