3/23/2004 BOARD OF ASSESSORS Minutes

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AFFIRMATIVE ACTION COMMITTEE MEETING OF MARCH 23, 2004 MASIVEE TOAWN HALL Committee Members Present; Melbourne Cragwell, Vice Chairman,Norma Kumin, Gordon Green, Myrna Nuey, Elaine Good and Marilyn Farren, Affirmative Action Officer/EEO, Meeting convened at 4;30 p,m. Minutes of March 9, 2004 Myrna Nuey moved to accept the minutes of March 9, 2004 as written. Norma Kumin seconded the motion. All in favor. Committee Membership Myrna Nuey suggested that the committee look into having two Affirmative Action Committees -- one for the school and one to represent the town. In that way, an employee could come to the town committee for town issues and school issues could be referred to the school committee or superintendent. The committee members will talk with Trish Parolski at the next meeting for her input. Marilyn Farren mentioned that she believed that Terri Cook was never appointed by the Board of Selectmen to the committee. She has been volunteering through the School Committee. Committee members said that they would like to hear from Terri Cook as to whether she would be interested in serving on the Town's Affirmative Action Committee. Outreach Community/Employees Committee members discussed the fact the employees do not know where to go if they have a problem. They felt that a memo to employees defining the procedure for making a complaint to the Comm—mittee should be sent out. The Affirmative Action Policy, page 14, which deals with the Affirmative Action Grievance Procedure, was reviewed by committee members. Some other suggestions were that a form be made available or an ad be placed on the cable charnel or in The Enterprise It was also discussed whether the committee should get involved with community issues. Norma Kumin said that the"No Place for Hate" Campaign is a community endeavor. It is a publicity campaign and not a clearing house for complaints. Gordon Green mentioned that Jahn Read of the NAACP deals with complaints from the community. He would come to a meeting upon a written request asking for him to oversee something. He is a"go to" person. The committee agreed to continue to move forward to get a person in place. They will meet with the Compliance Officer from Barnstable at their next meeting.