1/26/2016 CAPITAL IMPROVEMENT PROGRAM Minutes

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4 Capital Improvement Program Committee Minutes January 26,2016 It was stated that departments tend to prioritize equipment and vehicle needs by providing justification and are funded ultimately a town meeting vote. To avoid a cost overrun in the out years of the capital program, it was recommendation the CIP obtain a compelling explanation for new projects not previously introduced in the capital plan. It was noted in their 2009 capital budget submission,the Police Department outlined a Vehicle Replacement Flan and the Police Department and CIP has not deviated from the program. With the high school now twenty years old, it was recommended the town develop a progressive maintenance plan to attend to the upkeep of buildings and infrastructure. Additional revenue sources were considered for funding. This included the use of Community Preservation Act funding. If the town does not elect to retain the CPA the tenure of the program will expire in the year 2020. The 3% surcharge could be retained to find projects such as wastewater or perhaps the town would revoke the CPA and create a water quality sewer assessment. Other possibilities include utilizing the CPA funding to operate the shellfish propagation program, a component of the wastewater/sewer program, It was noted,the CPA debt service would be required to be completely funded before the CPA is terminated or transferred. Alternative funding streams to generate revenue would also include a hotel or motel in the Town of Mashpee. Discussion followed with regards to the Cape Cod Technical School in Harwich. Currently 59 Mashpee students attend the technical program slated for a major renovation. Improvements to the aging structure will most likely to occur in two years. This would greatly impact the town's budget. It was determined this matter would be further reviewed in detail. In summary,it was decided the CIP would receive supplemental information relative to the assemblage of financial strategies to identify available funding, and be provided a summarization of funding commitments for vehicle and equipment lease purchases. Department Heads will be advised to attend the meetings early, and to be prepared to justify first time priorities. The debt schedule, bonding rate and Cape Cod Technical School agreement will be further reviewed. This includes the report regarding the financial analysis of the town. It was noted the Town Manager is currently working on the FY17 budget. Several unknowns at this time include the snow&ice deficit,the operating budget of the town, and an unsettled fire department contract subject to retro-activation. In closing,the Town Manager recommended the CIP emphasize the needs of the Town in terms of affordability, and to consider all departments while looking for a balance.