3/14/2016 CAPITAL IMPROVEMENT PROGRAM Minutes

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2 Capital Improvement Program Committee Minutes March 14, 2016 Present: Rodney Collins, Dawn Thayer, Andrew Gottlieb, Terrie Cook, Charles Gasior Meeting Called to Order by Chairman Collins at 6:40 p.m. Mashpee Town Hall, Waquoit Meeting Room Public Hearing. Fiscal Year 2017 Capital Improvement Program: Members of the Capital Improvement Program Committee met with the Board of Selectmen to review capital budget recommendations for fiscal year 2017. The Board of Selectmen opened the Public Hearing on the proposed.Capital Improvement(CIP) program for fiscal year 2017. In attendance were CIP members Rodney Collins,Andrew Gottlieb, Dawn Thayer, Terrie Cook and Chuck Gasior. To conform to posting procedures,the Hearing notice was read aloud into the record. The recommended capital budget presented as Article 3 on the May 2016 Town Meeting Warrant appropriates the sum of$468,731 to various departmental capital accounts. With the exception of the purchase of a F-550 dump truck for the DPW, and VMWare Server for the Police Department and Firewall at the Town Hall, the budget mainly consists of prior year commitments relative to the continuation of the Police Department Vehicle Replacement Program, the Department of Public Works lease-purchase vehicle agreements and the Recreation Department 12 passenger van lease.. CIP member Terrie Cook indicated the $468,731 recommended capital budget does not fully derive from available funds. Mashpee Cable and Advanced Technology(MCAT)funding in the amount of$39,000 would support the VMWare Server replacement at the Police Department and Firewall upgrade at Town Hall which is now six years old and deemed an important requirement to protect the Town and its investments. The Recreation Department's 12-passenger van$9,920, in year 2 of a 3-year lease is also fully funded through the Recreation Department's Revolving Fund. In reviewing the capital plan it was realized the Planning& Construction Committee was not active in the process which is a requirement of the Town Charter in the CIP program. In response,the Board of Selectmen agreed to reactivate and advertise seeking membership to this committee. With the reorganization of the Planning&Construction Committee infrastructure projects within the capital plan would be prioritized for current and ensuing years. With a recommendation, it is most likely the CIP would reconvene to consider additional projects for the fall and/or spring town meeting. Projects under initial consideration include the replacement of the windows at the Quashnet School,a storage garage with parking at the DPW, and the pavement management program.