7/27/2016 CAPITAL IMPROVEMENT PROGRAM Minutes

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Capital Improvement Program Committee Minutes July 27, 2016 Present: Rodney Collins,Andrew Gottlieb, Dawn Thayer, Terrie Cook Meeting Called to Order by Chairman Collins at 6:04 p.m. Mashpee Town Hall,Administrative Conference Room NEW BUSINESS Review and approval of Window/Door Replacement Project at the Quashnet Elementary School, 150 Old Barnstable Road,Mashpee,MA: The need to replace the windows at the Quashnet Elementary School was identified in the Capital Needs Assessment completed in 2010. Recognizing the importance of the window replacement,the project has been acknowledged in the CIP program since 2010. In February of 2016 the Town applied for grant funding with the Massachusetts School Building Authority (MSBA)to assist with costs associated to the replacement of the windows and doors. In May of 2016 the Town was invited to participate in the MSBA Accelerated Repair Program. It is anticipated the MSBA will reimburse the Town approximately 38%of the total costs associated to design and construction. In the multi-step process,the School Department has committed to pay 100%of the schematic design costs. The schematic design/project estimate is required to be completed to further determine the project eligibility for grant funding. With completion of the design the MSBA will make the determination whether to fund final design and construction costs associated to this project. Within 90 days of the MSBA vote the Town must commit to funding 100%of the estimated project costs. Rodney C. Collins, Town Manager indicated this is a time sensitive project and it is necessary to place an article on the October 2016 Town Meeting warrant to request bond authorization to participate in the Accelerated Repair Program. It is anticipated the Town would receive 38%reimbursement or up to $700,000 of the costs associated to the Quashnet School project. On June 6, 2016 the Board of Selectmen voted to accept the invitation to participate in the Accelerated Repair Program. On June 9,2016 the Planning& Construction Committee voted to recommend this project to the CIP Committee, and on June 16,2016 the School Department voted to set aside $50,000 required for the schematic design. A vote of Town Meeting would grant complete bonding authorization for this project. Districts are able to make requests to MSBA for reimbursement at$50,000 thresholds. With monthly reimbursements,the Town would have the ability to temporarily borrow funds for this project. The proposed construction schedule is in the summer of 2017.