7/27/2016 CAPITAL IMPROVEMENT PROGRAM Minutes

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To, Town of Mashpee Department of Public Works - Ti� Y�• y 350 Meetinghouse load ate, Mashpee, Massachusetts 02649 Tefephone - (508)539.1420 faX- (508)539-3894 MEMORANDUM July 26, 2016 TO: Capital Improvement Committee FROM: Catherine Laurent, Director ", SUBJECT: Funding Request for Quashnet Window Replacement The need for replacement of the windows at the Quashnet School was identified in the Capital Needs Assessment completed in 2010. Since that time,the project has been included on the Town's Capital Improvement Program (CIP) but has not been funded. It was most recently included in the FY17 CIP. With the approval of the Board of Selectmen, the Town applied in February 2016 to the Massachusetts School Building Authority (MSBA) for a grant for replacement of the windows and doors (an application had been filed in 2013 but was not funded). On May 25th, the Town was notified that the project was invited to participate in the Accelerated Repair Program. The invitation to participate is the first step in a multi-step process. Below is a summary of the process. 1. The Town completes a schematic design/project estimate, after committing to pay 100% of the cost for this design. The MSBA will reimburse the Town approximately 38% of this cost, estimated to be around $50,000. r 2. Upon completion of the schematic design,the MSBA votes whether to fund the final design and construction. Per the MSBA staff, 98% of projects are approved for funding. 3. Within 90-days of the MSBA vote,the Town has to commit fundingfor 100% of the estimated projects costs (again,the Town would be reimbursed approximately 38%of the costs). 4. Design and then construction can proceed. On June 6th, the Board of Selectmen voted to accept the invitation to participate in the Accelerated Repair Program. On June 911, the Planning& Construction Committee voted to