3/10/2016 HOUSING AUTHORITY Minutes

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DECISIONS MADE/ACTION TAKEN ARE IN BOLD The meeting was called to order by the chairperson at 6:00 PM. A quorum was declared with the following members present: Fran Laporte, Melissa Phillips, Jill Allen, and Kevin Shackett. Richard Halpern was absent. Also in attendance: Leila Botsford, Executive Director and Emily and Lori Robbins. SECRETARY'S REPORT: Minutes for the regular meeting held on January 14, 2016 were mailed to members before the meeting. A motion was made by Jill Allen and seconded by Kevin Shackett to accept the minutes as presented. The motion was adopted. TREASURER'S REPORT: Budget to Actual Report: Mrs. Botsford stated that she had,just this morning, received notice from DHCD that our budgets were approved for Fiscal Year 2016. The Fee Accountant did prepare the Budget to Actual Report based on those figures. Mrs. Botsford reviewed the report and explained any discrepancies. Accounts Payables: Mrs. Botsford presented the warrants for signature. The warrants for signature tonight are for the months of January and February 2016 and total as follows: January: $41,077.68 for 4001, $2,762.00 for Section 8, $42,874.00 for MRVP, $33,073.04 for Asher's Path Apartments, $40.88 for HAP, and $9,452.17 for Great Cove Community. February: $54,813.53 for 4001, $2,646.00 for Section 8, $41,506.00 for MRVP, $53,773.66 for Asher's Path Apartments, and $9,840.52 for Great Cove Community. We have rents paid in full at all developments and are 100% occupied at all developments, except Asher's Path where we have one vacancy that will be filled next week. Another vacancy is expected at the end of the month, but a tenant has already been selected so there will be minimal vacancy loss. A motion was made by Kevin Shackett and seconded by Melissa Phillips to accept the Treasurer's Report as presented. The motion was adopted. EXECUTIVE DIRECTOR'S REPORT&UPDATES: Mrs. Botsford stated she had mailed her report for January and February and had the following additions: • The second meeting of the MassNAHRO subcommittee with DHCD to work on streamlining management agreements was held this week and went well. We are working with a consultant to try to come up with some basic guidelines to suggest to DCHD to use. We will be meeting again next month. • I requested, and was granted, permission to dispose of old records. The shredding will be done next week. • Last Friday I attended an MHP training on: CPA to create and preserve affordable housing. • A waiting list update for Asher's Path is going out tomorrow. • We will be re-opening the list for the six units at Asher's Path that are set aside for those making 30% at or below the Area Median Income (AMI). The state requires this process to be done through lottery. The lottery will be April 7 and ads have gone in papers, our website has been updated and an announcement on our Facebook page. • I've registered to attend the MassNAHRO spring conference in May, which will be in Falmouth. • MassHousing is conducting the annual Property Management Review at Asher's Path on March 24. • We received notification from Executive Office of Labor and Workforce Development with regards to the required increase in hourly wages to maintenance staff. Our custodian, Bob, has been increased about 1.75% and our maintenance assistant, Dave, has been increased about 2.3%. Our Director of Maintenance, Vincent, is already well above the minimum. Page 2 of 4