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Budget to Actual Report: Mrs. Botsford stated that the year-end reports had been prepared by the Fee <br /> Accountant. He will be here for our budget preparation meeting and review year end as well. Ms. <br /> Botsford reviewed year end reports and there were no questions. <br /> Accounts Payables: Mrs. Botsford presented the warrants for review and signature. The warrants for <br /> signature tonight are for the month of August 2016 and total as follows: $42,304.55 for 4001, $3,556.00 <br /> for Section 8, $48,192.00 for MRVP, $42,555.48 for Asher's Path Apartments, $3,167.60 for HAP, and <br /> $9,027.20 for Great Cove Community. <br /> Mrs. Botsford reported that we have all residents paid in full at all developments, except for Homeyer <br /> Village where a resident moved with no notice. He is going to pay thebalance due for September. The <br /> apartment has already been re-rented. We are 100% occupied at all developments. <br /> A motion was made by Richard Halpern and seconded by Melissa Phillips to certify the Fiscal <br /> Year End 2016 reports and accept the Treasurer's Report as presented. The motion was <br /> adopted. <br /> EXECUTIVE DIRECTOR'S REPORT&UPDATES: <br /> Mrs. Botsford stated she had mailed her reports for August through September 22 and had the following <br /> additions: <br /> • MHIC will be coming to Asher`s Path at the end of October for their annual property management <br /> review. <br /> • I have been approached by Stephen Ordway of the Northbridge Companies who is handling the <br /> assisted living at Mashpee Commons. They have 7 affordable units and have asked if we would <br /> monitor them (like we are doing for the Bridges of Mashpee). I quoted $125 per unit ($25 more <br /> than Mashpee Bridges). They've accepted this and are hoping to enter into a contract within the <br /> next couple weeks. <br /> • All residents were notified of the new policy on lock out fees. <br /> OLD BUSINESS: <br /> a) Meeting with Mashpee_Wampanoag_Housing Director: Mrs. Botsford reported that she met with <br /> the new director, Michelle Tobey. There were several things that were brought up by Ms. Tobey <br /> with regards to applications, applicants and processes, in particular application denials. Mrs. <br /> Botsford explained the process to Ms. Tobey, including that applicants are required to answer all <br /> questions truthfully on the application or they will be denied. She also explained the right of <br /> applicants to appeal to Mrs. Botsford if'they get the initial denial letter from Ms. Mitchell. Some <br /> suggestions were made about the wording of applications because applicants were not clear on <br /> how to answer the CORI questions, in particular. Mrs. Botsford told Ms. Tobey that she wanted to <br /> speak to our attorney about it. Specific cases were also discussed at the meeting and Mrs. <br /> Botsford let Ms. Tobey know that the housing authority is available to assist if they need <br /> assistance with a LIHTC development down the road. Ms. Tobey also met with Carol Mitchell to <br /> go over the application processes, including denials. Ms. Tobey had some requests for changes. <br /> Some of the requests were about application forms, including downloads on the website. Mrs. <br /> Botsford is in the process of updating the website forms so that they are more user-friendly. <br /> Most of the requests from Ms. Tobey however are related to regulatory processes (760 CRM 5) <br /> and cannot be changed, unless there is a waiver requested and granted by DHCD. Mrs. Botsford <br /> wanted to speak with Attorney Grace about some of the things brought up and was able to talk <br /> to her this afternoon before our meeting. <br /> Page 2 of 6 <br />