10/25/2016 BOARD OF LIBRARY TRUSTEES Minutes

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BOARD OF LIBRARY TRUSTEES MEETING TUESDAY,OCTOBER 25,2016 MASIIPEE LIBRARY CONFERENCE ROOM Present: Joan Lyons,Mary LeClair, Allen Waters,Mark Wright, and Marcia Machmis (arrived at 5:13 p.m.). Absent: Carlo D'Este,and Kate Milde. Also Present: Kathy Mahoney—Library Director John Cotton--Board of Selectmen Joan Lyons,Vice Chair, called the meeting to order at 4:02 p.m. and noted that the Trustees are meeting today since a quorum was not available to attend the meeting that was to be held on October 18th. Approval of Minutes Allen Waters motioned to approve the Regular Meeting minutes of September 13,2016 as presented. Motion was seconded by Mark Wright. VOTE: Yes-4. Roll Call Vote: Allen Waters,yes Joan Lyons,yes Mark Wright,yes Mary LeClair,yes Friends of the Mashpee Library Kathy Mahoney reported: • Friends are working on different fundraisers. • Dining for Books still going on this week. • Friends are working hard on the Geraldine Brooks author event to be held on November I It". • Hoping to do a book sale in December. • They will have to have an Annual Meeting sometime soon,which is required. • Friends paid Talbot Landscaper about$4,900 towards the Library landscaping project; and Friends will likely send a check to cover the remaining balance for this phase of the project. • Friends are enthusiastic about raising funds for the picnic area, etc. under phase 2 of the landscape project, but they need to get input from the Trustees. Kathy talked about other library and building improvement projects and the status of the wiring and projector in the Events Room. The wiring has been upgraded and the existing projector has been cleaned and refurbished and can be used for now. A new projector will cost$6000 and funding will need to be identified. Library Director's Report Kathy Mahoney gave a detailed report on the Library budget she submitted to the Town Manager. Kathy basically went through the budgeted items which were discussed at length by the Trustees. Kathy explained the budget is tight; only 2.3% over last year's budget and almost all increased items are attributable to contractual obligations. Kathy stated she is doing a lot of work at CLAMS with the goal to keep fees down. Kathy advised she received paperwork from Kim Landry,HR Director,to proceed with the posting and hiring of library staff. Previously approval was given to hire 2-11011 time employees and 1-part-timer. The Trustees were very pleased to hear that this is finally going forward. Joan Lyons asked whether adding all authorized staff will be enough to staff the Library. Kathy said having these people on board will make a huge difference. She said there is much that could not be done, such as getting on the Website,which they can now tackle. Also, Library staff has been stretched for so long...it was not going to be able to continue.