11/22/2016 CABLE AND ADVANCED TECHNOLOGY COMMITTEE Minutes

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Mashpee Community TV continued Dan Riley mentioned that at the MTV open house event on November 15`h they ran a short video that showed briefly the scope of all they've been involved in with Mashpee government,community,the tribe, and the schools. Lola McCray asked where to find items on MTV agenda. Wayne said he will check on this with Bill Nay. David DelVecchio commented that MTV did replace the bulletin board. Andy Eliason asked if any communication has been had with Comcast about getting High Def. Wayne said Bill is working on this at the State level to get this done. Budget Status Update—Dawn Thayer Dawn Thayer provided 3 Munis reports showing Cable Account budgeted amount;expenses incurred;transfers and current balance. Dawn explained the reports and there was a very lengthy,detailed discussion on budgeting process to be followed in view of new guidelines that have been set by the State Department of Internal Revenue. Some of the highlights of the discussion included the following: • Budget will have to be established each year. • February 13,2017 MCAT to have budget in and budget to project 18 months timeframe. • Dawn will prepare the Article for Town Meeting. • Regarding budget: Mashpee TV controls and maintains Control Room,but capital improvement within the meeting room is to be maintained through MCAT budget. • Dawn advised that it is important MCAT looks at budget balance to make sure funds are in the account. Dan Riley asked in the event there is a variance how is that handled. Dawn said to check with her and then we would probably have to go back to Town Meeting to justify additional budget funding. • Dawn said MCAT will probably have more work now because the Board will be looking at current budget and then having to forecast for future budgets. In summarizing,MCAT Board members noted: • MCAT Board will have to look at projections;trends;and variances in reviewing and approving budgets. • MCAT Board would have to devote a meeting to the budget that would include having input from the Town Manager; IT Director; and Finance Director. • MCAT Board needs to be informed of any constraints imposed in Town about letting new cable company into Mashpee. • Customer numbers from Comcast going to change; MCAT Board must stay on top of this happening. • August-2021 is the date when the Mashpee/Comcast license expires. Andrew Eliason asked Dawn if there is a line item report for past expenses over, say,the last 3 years. Dawn said she will put together an Excel spreadsheet for MCAT Board to review. Conclusion: Dawn will put draft FY-17 budget together for MCAT review and approval. ff UPDATES Andrew Eliason suggested that David DelVecchio look at HDMI transceivers for the Control Room. Andy said he had seen HDMI transceivers priced at about$250 per set. David said that there were several issues besides the video projectors because the conversion of the signal going out to the cable network reduced the quality of the images. David also mentioned that the rearward facing projector has been"acting up". Mr. Eliason suggested that we may want to put upgrades or replacements for them in the new budget. David said the problem is broadcasting. David said Council on Aging and the Library have done it with HDMI equipment. Dan Riley commented that a local church records in HDMI and uses their web page to live stream so they get content out to home individuals. David said we can produce content,but we can't send line item data that doesn't broadcast well. Dan noted that content is big deal going forward; delivery may change. 2