9/13/2016 PLANNING AND CONSTRUCTION COMMITTEE Minutes

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Minutes of Meeting of Planning & Construction Committee Held Tuesday, September 13, 2016 Mashpee Town Hall Ockway Meeting Room Members Present: Steve Cook Iry Goldberg Tom O'Neill Joe Brait (arrived 5:10 pm) Others Present Patty DeBoer, School Superintendent Paul Funk, School Business Manager Catherine Laurent, DPW Director Steven Withrow, Mashpee Enterprise Steve Cook called the meeting to order at 5:03 pm. Approval of minutes was deferred until Joe Brait arrives. Old Business Update on MSBA Accelerated Repair Program Catherine provided an update on the status of the Quashnet School window project. The MSBA just assigned to the Town the Owner's Project Manager (OPM) and the Architect. Because of the delay in the assignment, it is unlikely that construction could begin in Summer 2017. The schematic design would need to be submitted to the MSBA by the end of September for approval at their November board meeting. Contracts have yet to be negotiated with the OPM and Architect and two weeks is not enough time to prepare the design. The next MSBA board meeting is mid-February 2017 with a submission deadline in December. If the Town were to continue work on the 60% design plans before MSBA approval of the schematic design, it is possible that construction could begin in August 2017 but work would have to continue into the school year which would affect students. A Summer 2018 construction schedule is more probable. There is an article on the October 2016 Town Meeting warrant for approval of$1.75 million for construction funds for the project. The Committee discussed the project. The intent is not necessarily to replace the windows with the same design. During development of the schematic design, other window options will be considered. For example,the lower fixed glass may be eliminated for safety reasons and replaced instead with a solid panel. The new windows will also have to meet the current building code as well as the energy stretch code. During the next several months, there will be meetings with the OPM, Architect, and Town to review and decide upon a design. Iry will represent the Committee at these meetings. New Business Discussion/prioritization of Capital Improvement Plan (FY18-FY23) Catherine explained that the Town Manager had moved up the deadline for submitting the CIP to the end of September. She presented the 6-year plan. A number of the projects have been on the plan for years but have moved forward or back. No projects were funded in FY17. Catherine asked that the