11/1/2016 PLANNING AND CONSTRUCTION COMMITTEE Minutes

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Mashpee Planning and Construction Committee Minutes of Meeting Held Tuesday,November 1,2016 Mashpce Town Hall–2"d Floor Conference Room Committee Members Present: Steve Cook,Joe Brait, and Scott McGee. Absent: Irving Goldberg, and Tom O'Neill. Also Present: Catherine Laurent,DPW Chairman Steve Cook called the meeting to order at 6:30 p.m. Approval of Minutes...Tabled since quorum of September 13`'meeting attendees not present. Old Business Update on MSBA Accelerated Repair Program(window project at S Catherine Laurent reported they do have a tentative timeframe on the school windows project and she provided a listing of what's been done as of 11/1/16,as well as estimated dates of meetings and submission deadlines,including bidding process, construction award, and construction phase. Catherine stressed that all future dates listed are subject to change. A copy of the updated listing is attached to the printed set of these minutes. hi reviewing the updated list,the following points were discussed: • Looking at 2018 construction. • Currently working with the Design team and the OPM,with target of submitting the schematic design by 12/21/16,which is the deadline for the MSBA Board Meeting on 2115/17. • OPM is exPERT Company; Designer is Raymond Design Associates. Town and School Administrators had a general, introductory meeting with both OPM and Designer on October 19'h. • Just on their walls through, it seems we are looking at replacing the whole wall assembly,not just window replacement. • Iry Goldberg is PCC Committee liaison to serve on the Subcommittee and that Subcommittee is going to meet at 9 a.m. on 11/16. Iry has confirmed he will attend. At that meeting they will have results of their investigation and testing and probably will start talking about options for window replacement. • Currently the school has HVAC system—beating only,not AC.. • School Principal and School Superintendent are in favor of windows that are able to be opened. + Architect and OPM looking at 1217116 to make a presentation to School Committee and Board of Selectmen. The hope is the Subcommittee would have focused in on a particular design. • Meeting would be held sometime around December 14t`to review schematic before 12/21 MSBA Board Meeting deadline. With schematic design, estimate is provided. The OPM and architect will both provide estimates to the Town. Only one is submitted to MSBA. The maximum funding commitment by the MSBA is based on the estimate submitted so the OPM generally recommends submitting the higher of the two. + 2/15/17 MSBA Board votes. If approved,that commits MSBA to provide about 38% of the construction costs but it is subject to Town appropriating/borrowing/etc. funds.Town meeting vote would be 51112017. • Estimating 6-month construction period.