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6 <br /> Board of Selectmen <br /> Minutes <br /> January 25, 2016 <br /> APPOINTMENTS &HEARINGS <br /> DPW Director, Catherine Laurent: <br /> Approval of Submission of Statement of Interest for MSBA Grant: (continued) <br /> Recently,the MSBA has opened their application process for 2016. The window replacement project <br /> is eligible for funding under their Accelerated Repair Program. The deadline for the submittal of a <br /> Statement of Interest(SOI) is February 12,2016. This is the first step in the approval process. <br /> If approved,the selected town would be required to complete a schematic design and budget. The <br /> town would be required to commit to contribute 100%of the cost of the design. If the design and <br /> project is selected MSBA would consider funding the final design and construction associated to the <br /> window project. If selected,the town would receive an estimated reimbursement of 38%to offset <br /> project costs. <br /> Discussion followed with respect to obtaining bid specifications related to the required design plan for <br /> the window replacement project. Generally, suppliers submit a no cost estimate for their representing <br /> product to general contractors. <br /> It was determined under the state public bid law municipalities are required to provide specifications <br /> for a competitive bid process. Potential bidders are able to participate in the scope of the project as <br /> long as it is not proprietary. Under bid requirements, a town is required to acquire the lowest bid <br /> unless there are reasons the lowest bid is not deemed satisfactory. <br /> In reviewing the project proposal, it was agreed the MSBA would be consulted regarding the eligibility <br /> potential in this funding round. It was noted the terms and conditions of the grant should also be <br /> satisfactory to the town if the town is selected in the grant process. <br /> Motion made by Selectman Sherman to submit the Statement of Interest form to the <br /> Massachusetts School Building Authority for the replacement of the Quashnet School windows. <br /> Motion seconded by Selectman O'Hara. <br /> VOTE: Unanimous. 5-0. <br /> Roll Call Vote: <br /> Selectman Cahalane,yes Selectman Sherman,yes Selectman Gottlieb,yes <br /> Selectman O'Hara,yes Selectman Cotton,yes Opposed,none <br />