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Special Events Committee <br />Minutes <br />July 19, 2016 <br />Present: Mark Lawrence, Jack Phelan, Heidi McLaughlin, Mary Bradbury, Ronnie Warden, Mary Derr, <br />Margie Phillips <br />• Review and comments regarding Community Picnic 2016: <br />1. Fireworks were weak this year, increase the budget for next year. Discuss with Atlas and <br />secure July 1, with July 2 for next year. <br />2. Vendors have them be there longer, increase the hours to start at 3 PM, maybe a parade or <br />children's events and family events. <br />3. Get new sponsors, maybe apply for grant money <br />4. Use a DJ next year, add African drumming group, Reggae music, Street Performers <br />5. It was good to have the rain, it offset the potential for brush fires. For next year, if there is <br />no rain, soak the wooded area. <br />6. BOH had one vendor that was having issues with food temperature, otherwise food vendors <br />were compliant <br />7. Not enough port -a -potties, one bank of 14 with lights and washstands <br />8. Hose access for vendors, access to running water <br />9. More trash barrels <br />10. Good to have one propane permit for event, easier for FD to administer <br />* Oktoberfest <br />1. Currently 38 vendors signed up <br />2. Potential for the "Pumpkin Patch" to be using the Commons Green as well. If so, shift <br />toward Steeple Street, use sidewalk for vendors. <br />3.. Possible T-shirts to sell or commemorative, Artichoke Girls screen print <br />Respectfully submitted, <br />Mary K. Bradbury <br />