12/14/2016 UPPER CAPE REGIONAL TRANSFER STATION BOARD OF MANAGERS Minutes

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and both Mr. Tilton and Mr. Segura agreed. Mr. Richard will strike acceptable and modify surrounding criteria accordingly. Qualifications—The Chair agreed that the addition of traffic was important and inquired whether a benefit to the Upper Cape Towns & Base or region should be added. There was agreement to add it, but to continue to maintain some flexibility. Mr. Jack emphasized the need to clearly identify what would be considered not advantageous, making it clear, rather than be faced with a debate after the fact. Mr. Scipione will consider the issue further. Ranking—The Chair inquired whether use of the criteria needed more clarity but Mr. Scipione pointed out that there will be a difference of opinion. The Chair noted that previously, rankings were completed individually before discussing as a group. Mr. Scipione cautioned against making the criteria too tight. Pg. 9, Item 5—clarification that the site was not for sale or lease and historic tonnage would be changed to 35,000 tons. Mr. Scipione cautioned the Board that 35,000 was a low number. Mr. Jack felt the statement regarding equal footing was unnecessary and Mr. Scipione responded that they would check the 30B wording. The Chair referenced the second sentence, and suggested "taking into consideration" the evaluation criteria. Regarding tonnage and wording, adjustments will be made to allow more flexibility with less than 50,000. Pg. 9, miscellaneous—corrections to number order Pg. 11, Item 3—Duty to Inform clause added Pg. 10, 2.07 Mr, Jack indicated that personal property was not at the site so "personal" would be removed Pg. 11, 4.01—Mr. Jack suggested "payments in accordance with the contract" rather than monthly Pg. 11, 2.10 ---Mr. Jack suggested that wage rates wording may be unnecessary but the Chair responded that if improvements were made to town -owned property, prevailing wage may be triggered Pg. 12—extra territorial clause? Weston & Sampson will double check wording Pg. 12, #9 ----Mr. Jack expressed concern regarding pollution liability, the Chair added that she believed that the intent was for insurance coverage while using the site, plus three years; the statement will be re -worded Pg. 15, Item 1—"required" will be removed Pg. 5—Mr. Jack stated that the Board would select who would be interviewed; wording would be changed to read "at discretion of the Board, applicants may be invited to be interviewed" Pg. 6—correct numbering Pg. 5, P 3—The Chair suggested wording was opposite to what was discussed regarding ranking; Mr. Richard indicated that it would be reviewed There was consensus from the Board to review the revisions. Weston & Sampson indicated that a draft would be available in a week. The Chair stated her preference to move the process along as quickly as possible, and suggested a meeting during the first week of January to finalize the document. The Chair expressed disappointment regarding Bourne's absence but Mr. Scipione indicated that he would reach out to them regarding their questions. Mr. Kraus inquired whether he could also provide his comments and thoughts about the RFP. The Chair inquired whether the Board wished to invite comments from other parties, including other proposers, and the Board would then choose how the comments would be used. Mr. Tilton stated that the Board 3