1/8/2015 HOUSING AUTHORITY Minutes

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DECISIONS MADE/ACTION TAKEN ARE IN BOLD The meeting was called to order by the vice -chairperson at 6:00 PM. A quorum was declared with the following members present: Richard Halpern, Fran Laporte, Kevin Shackett, and David Harsch. Also in attendance: Leila Botsford, Executive Director/Board Secretary. Jill Allen was absent but Mrs. Botsford has spoken to her and she will be able to come by tomorrow to sign the budget certifications. SECRETARY'S REPORT. Minutes for the regular meeting held on November 13, 2014 were mailed to members before the meeting. A motion was made by Mr. Shackett and seconded by Mr. Laporte to accept the minutes as presented. The motion was adopted. TREASURER'S REPORT: Budget to Actual Report: Mrs. Botsford reported that Mr. Joy was out of state and so she did not have a budget to actual to present, but was prepared to present the budget on behalf of Mr. Joy if the board was comfortable with that later in the meeting. Accounts Payables: Mrs. Botsford presented the warrants for signature. The warrants for signature tonight are for the months of November and December 2014 and total as follows: for November 2014: $37,158.69 for 4001, $4,928.75 for Section 8, $32,716.00 for MRVP, $29,296.81 for Asher's Path Apartments, $3,767.86 for the Housing Assistance Program and $8,429.48 for Great Cove Community. For December 2014: $76,113.78 for 4001, $4,909.00 for Section 8, $28,880.00 for MRVP, $29,011.24 for Asher's Path Apartments, $3,990.38 for the Housing Assistance Program and $2,5777.30 for Great Cove Community. Mrs. Botsford reported we have all residents paid in full at Asher's Path and Homeyer Village. We have one resident each at Breezy Acres and Great Cove developments that have not paid their rent. The one at Breezy Acres has been served a 14 Day Notice to Quit. The other has called and we expect payment next week. As of tomorrow we are 100% occupied at all properties. A motion was made by Mr. Laporte and seconded by Mr. Shackett to accept the Treasurer's Report as presented. The motion was adopted. EXECUTIVE DIRECTOR'S REPORT & UPDATES: Mrs. Botsford stated she had did not mail a report for December as things have been terribly busy with the holiday and work. She offered the following: • Recertifications are underway for both Homeyer Village and Breezy Acres residents • Yearend reports have been started for both Asher's Path and Great Cove Community. Tom Joy will be coming in in the next couple weeks to help complete them. • Town hall contacted Mrs. Botsford yesterday looking for an Annual Town Report but she'd never received an initial request for one. Seems they forgot (again) to include the housing authority in their initial outreach request. Mrs. Botsford put a draft report together today and has distributed it to the board this evening. She is requesting board members to review it for input, changes, additions, or deletions by next Wednesday so that she can get it in to the town by then. • All of the holiday parties went very well and were well attended by residents OLD BUSINESS: none NEW BUSINESS: a) Fiscal year 2015 budget Submission: Mrs. Botsford stated that Mr. Joy was out of state and unable to be here, however they completed the budget together over the phone and on-line and Mrs. Botsford is prepared to present it and review it with the board if they are comfortable. The Page 2 of 3