3/12/2015 HOUSING AUTHORITY Minutes

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Budget to Actual Report: Mrs. Botsford presented the budget to actual report, prepared by the fee accountant, and reviewed it with the board, explaining the variances. Mrs. Botsford pointed out that the figures in the report are based on 2014 budget numbers, since DHCD has not yet approved our Fiscal Year 2015 budget. Accounts Payables: Mrs. Botsford presented the warrants for signature. The warrants for signature tonight are for the month of February 2015 and total as follows: $32,321.54 for 4001, $4,352.00 for Section 8, $31,578.00 for MRVP, $40,654.01 for Asher's Path Apartments, $2,862.54 for the Housing Assistance Program and $9,431.35 for Great Cove Community. Mrs. Botsford reported we have all residents paid in full at all developments with the exception of one at Great Cove. We are 100% occupied at all properties. A motion was made by Mr. Shackett and seconded by Ms. Allen to accept the Treasurer's Report as presented. The motion was adopted. EXECUTIVE DIRECTOR'S REPORT & UPDATES: Mrs. Botsford stated she had mailed her report for February and added the following: • Staff annual evaluations are due by the end of March. Since large salary increases were given during the past year, and budget spending needs to be maintained as is, Mrs. Botsford stated that she doesn't feel that staff bonuses can be given. The board agreed. • There is the annual MassHousing site visit scheduled for March 30. • Mrs. Botsford requested permission from DHCD for the opening and closing of the MRVP mobile list (copy of letters provided). The request was approved so advertising has been done. • Labor and Workforce have issued the minimum Base rates for April 1 and they have been implemented. • HUD has issued its annual income limits, which are directly related to the rents charged at Asher's Path. Mrs. Botsford reported that rents have not been increased since 2012, despite increases in utilities, maintenance, and other operating costs. She has been in contact with MassHousing and they have approved implementing a rent change for those paying $740.00 to increase to $750.00 on June 1, 2015. A motion was made by Ms. Allen and seconded by Mr. Shackett to approve the increase in rent, as approved by MassHousing, effective June 1, 2015. Mrs. Botsford will notify residents by the end of March. OLD BUSINESS: a. Mashpee Senior Housing LLC Monitoring Agreement: Mrs. Botsford stated that she had relayed the MHA's questions and concerns to Beth Anderson (Epoch) and they had a conversation about unit turn -over. Based on the history of these types of developments, Ms. Anderson said that the average unit turn -over time is about two and a half years, so there should not be multiple turn- overs in one year's time. They agreed to allow for a 3% annual increase in the monitoring fee. Based on this, Mrs. Botsford recommends approval of the monitoring agreement. A motion was made by Ms. Allen and seconded by Mr. Shackett to approve the execution of the Monitoring Services Agreement with Mashpee Senior Housing LLC. Mrs. Botsford will execute the agreement and get it to Ms. Anderson. NEW BUSINESS: none OTHER BUSINESS: none COMMUNICATIONS CORRESPONDENCE: none that hasn't already been mentioned. NEXT MEETING: The next meeting will be Thursday, April 9, 2015 at 6:00 PM unless changed beforehand. Page 2 of 3