6/11/2015 HOUSING AUTHORITY Minutes

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Minutes for the regular meeting held on May 14, 2015 were mailed to members before the meeting. A motion was made by Mr. Shackett and seconded by Mr. Laporte to accept the minutes as presented. Ms. Phillips abstained. The motion was adopted. TREASURER'S REPORT: Budget to Actual Report: Mrs. Botsford presented the budget to actual report, prepared by the fee accountant, and reviewed it with the board, explaining the variances. Mrs. Botsford pointed out that the fee accountant will need to make some journal entries for some of the expenses payable by other programs (such as Great Cove and Asher's Path) and they will be done before the year-end report is completed. Accounts Payables: Mrs. Botsford presented the warrants for signature. The warrants for signature tonight are for the month of May 2015 and total as follows: $78,259.27 for 4001, $4,101.00 for Section 8, $36,199.00 for MRVP, $112,227.52 for Asher's Path Apartments, $2,059.72 for the Housing Assistance Program and $24,826.02 for Great Cove Community. Mrs. Botsford reported that we have all residents paid in full at Asher's Path, Breezy Acres and Homeyer Village. We have one resident at the Great Cove development that has not paid their rent, and notice has been served but we are trying to work out an agreement. We are 100% occupied at all developments. A motion was made by Mr. Shackett and seconded by Mr. Laporte to accept the Treasurer's Report as presented. The motion was adopted. EXECUTIVE DIRECTOR'S REPORT & UPDATES: Mrs. Botsford stated she had mailed her reports for May and added the following: • A lot of Capital Improvement jobs are going on both here and in Brewster, as the Fiscal Year for Capital ends June 30. Things are going very well in Brewster. In addition to Capital jobs, I am updating policies and their Management Plan, which will be ongoing for a while. • Recertifications at GCC are almost done • The Water Conservation job is completed. All residents at both Homeyer Village and Breezy Acres now have new low -flow toilets and new showerheads with handheld attachment. The only thing left is the paperwork to close out the job, which Mrs. Botsford should be able to get done by June 30. • The six shed doors at Breezy Acres have all been replaced so that Capital Improvement job is done. • The three storage unit doors at Homeyer Village have all been replaced so that Capital Improvement job is done. • MassNAHRO Housing Committee met with DHCD recently and many things were discussed which Mrs. Botsford briefed the board on including: New Executive Director salary schedule — The ED salary schedule has not been updated for 8 years. A subcommittee for MassNAHRO, which Mrs. Botsford sat on, worked with a consultant to update it. The results were presented to DHCD and they seemed happy that we took on this task, DHCD has stated that a Public Housing memo should be going Page 2 of 4