11/12/2015 BOARD OF HEALTH Minutes

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Glen Harrington stated that the bid opening took place on November 4, 2015, at 2:00 PM for P-103 Deer Crossing. Veronica Warden, Assistant Health Agent, and Thomas Mayo, Assistant Town Manager, performed the bid opening. Five formal bids were submitted and opened. The Board is now tasked with the following: To review the bids, identify any discrepancies, incomplete submissions, or anything that may be used to disallow or reject the bid. The Board must approve/recommend one bidder so the Chief Procurement officer/Town Manager can approvelaward one contractor. The Town Manager will also consult with Town Counsel prior to awarding the bid. Approval by the Finance Committee will then be required in order to obtain the necessary funds to award the bid. A summary of the bids has been prepared to facilitate review and comment by the Board. Mr. Harrington's comments are as follows: Plan B Construction — Complete submittal. One comment: the bid security was supplied as 5% of the total bid, which is not in accordance with the bid. It does not hurt them because the actual bid security can be provided up to 10 days after the bid award. Cape Cod Cleanups — Failed to provide contractors liability. Emergency Contractors — Failed to provide contractors liability Cape Cod Builders — Complete submittal. Two comments: Did not list the Town of Mashpee as Holder on the Contractors Liability certificate. Provided 5% of bid rather than a performance bond (same comment as Plan B Construction). Fox Painting Company -- Failed to provide contractors liability. Two comments: 5% of bid provided as security. That does not meet the bid requirements, but they can meet it at a later date due to 10 day award period. Their qualifications and projects were weak in regard to being similar in nature to this job. Even though this was the lowest bid, Mr. Harrington feels hesitant about awarding the project to this company. A complete bid package must be submitted in order to be considered for the award. Plan B Construction and Cape Cod Builders submitted a complete bid with a monetary difference of about $675. Plan B Construction is based in Barrington, Rhode Island, and holds liability insurance in Rhode Island. Cape Cod Builders is established in Bourne. Kalliope Egloff suggested calling for references to select the most qualified lowest bidder, and also, to inquire whether or not the Certificate of Liability insurance needs to be issued from Massachusetts. Lucy Burton made a motion that the Board of Health appoint the Health Agent to use due diligence to search the internet for Cape Cod Builders and Plan B Construction and call the references. Check if Pian B Construction needs to have Massachusetts Contractors Liability versus Rhode Island. Based upon the applications that Cape Cod Builders be the primary award, and if they are discounted at some point have Plan B Construction as the backup. Kalliope Egloff seconded the motion. The motion was unanimously approved. 4. Failed Septic System -- Non -Compliance: 46 Pond, Circle. Glen Harrington commented that the owners of 46 Pond Circle are in violation because they failed to upgrade their failed septic system within the two years of the Title V Inspection. The owners are in tax title, and there is a financial hardship. Since it has been four years, the Board would like the owners to appear before the Board of Health at the next meeting scheduled on December 3, 2015, to discuss the situation. OLD BUSINESS 1. Housing Compliance Update: 394 Cotuit Road.