9/28/2015 CULTURAL COUNCIL Minutes

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Mashpee Cultural Council Minutes Meeting Date: September 28, 2015 Meeting Called to Order at: 9:15 Those in Attendance: Barbara Cotton, Bruce Taggart, Lynne Waterman, Madeleine Walsh, Patty DeBoer, Dawn Thayer, Susan Clark, John Miller and Sarah Daley Introductions and Welcome to newest member Sue Clark, A motion was made by John Miller to approve the June 1, 2015 Minutes. Second by Lynne Waterman. Motion passed. A motion was made by John Miller to approve the July 13, 2015 Minutes. Second by Bruce Taggart, After some discussion and clarification, the motion was passed. Treasurer's Report: o Since the Misula Theater program did not take place, that $500.00 can be added to our FY 16 grant. o FY 15 Reinbursments still outstanding are as follows Mashpee Parks and Recreation.............................................$350.00 Cape Cod Children's Museum ..................................................$450.00 Quashnet School.........................................................................$300.00 MashpeeTY..... ........................... i ........................................ ........ $500.00 Total-- ........................ ................................................ ....$1600.00 o There was further discussion about the $90.00 given to the Council by the tonin and how to use it as well as discussion about holding back $200.00 for a Community Event. Decisior. Was'made to continue discussion once we know our total funding for FY'16. There was a discussion about Council Roles as several members will by cycling off in the next 18-24 months. Barbara cycles off in September 2016 and Bruce in March 2017. Barbara suggested people interested in taking on the role of Chairman and Treasurer should work with her and Bruce this year so that there is a smooth transition next year. Sarah Daley will take on the position of Recording Secretary and John Miller will be responsible for Publicity (press releases, Facebook page and website). Dawn Thayer will help John with updating our website with a link to the Massachusetts Cultural Council website for more details about the grant application procedure. FY'16 Grant details: o Barbara will continue to field inquiries through her museum email and phone contact o Dawn will put all grant application information on a spreadsheet for ease during grant application discussions o Grant packets will be ready for pick up on October 19th at the Senior Center. Council members should read through and make initial notes on each grant request o Council will meet on October 26th and November 2"d to review applications and make award decisions. Meetings will be at the Senior Center and will begin at 9:15 o Denial letters will go out by November 5, 2015 and those denied will have until November 20, 2015 to give notice of appeal. o Letters of Approval will go out by December 1, 2015 Meeting was adjourned at 11:00 Submitted by: Sarah Daley, Recording Secretary