11/2/2015 CULTURAL COUNCIL Minutes

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Minutes Mashpee Cultural Council Date: November 2, 2015 Present: Barbara Cotton, Bruce Taggart, Madeleine Walsh, John Miller, Patty DeBoer, Susan Clark, Dawn Thayer, Sarah Daley Absent: Lynne Waterman The meeting was called to order by Barbara at 9:15 Minutes: A motion was made by Susan to approve the September 28, 2015 Minutes. Patty seconded the motion. Motion passed. A motion was made by Madeleine to approve the October 26, 2015 Minutes. John seconded the motion. Motion passed. Treasurer's Report: Old Business: Madeleine made a motion that we not take our 5% allocation for administrative expenses, but rather add that amount to our funding amount. This makes our total grant allocation $5091. Second by Patty. Motion passed. The council voted on the FY'16 grant requests. The Council received 24 applications representing total requests of $12,354. Thirteen applications with requests totaling $7,315 were declined. Nine applications with requests totaling $5,039 were approved. Average approved grant value: $560.00 approx Attachment 1 (Declined FY'16 Grant Requests) is a record of the grants that were declined for funding for FY 16. A motion was made by Patty to decline funding for the grants listed on Attachment 1 as a whole. Second by Sarah. Motion passed. Attachment 2 (Funded FY'16 Grant Requests) is a record of the grants that were approved for funding for FY'16. Each application was voted on individually. Letters of Decline will go out November 9, 2015. Applicants have 15* days to appeal (November 24, 2015) Letters of Acceptance will go no earlier than December 7, 2015 If there are any appeals made of rejections, the council will meet on MONDAY, NOVEMBER 30, 2015 to discuss the appeals and make any necessary adjustments to award amounts. Barbara is going to get clarification from the town as to residency requirements for council members as well as find out about ex -officio status. New Business: It has come to Barbara's attention that the Selectmen are voting tonight to appoint Rodney Collins to the Cultural Council. This is problematic since another town resident's application was declined because we were not seeking new members at this time. After discussion, it was agreed that Barbara would ask Rodney to delay his appointment until January, when this grant cycle is completed. Barbara is also going to consult with the Selectmen about how our council works, how we are governed and request to be included in the selection process when new members are being recruited for appointment to the council. Meeting adjourned at 11.:25 Respectfully Submitted by: Sar h Daley 77V .! *While preparing the letters of decline it was discovered that applicants have 15 days to appeal. During our discussion at the meeting it was mistakenly recorded that applicants had 9 days to appeal.