6/9/2015 BOARD OF LIBRARY TRUSTEES Minutes

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$50,0 0 Selander Famil Challen acontinued Carlo D'Este said the important thing is to get the word out about this $50,000 matching fund challenge. He said he will contact Mike Richardson to see if this can be included in the New Seabury newsletter distribution. Mark Wright suggested having something like a 2 paragraph posting in Peninsula bulletin; New Seabury newsletter; facebook; etc. to gat the word out. John Cotton offered to help spread the word. Reports Kathy Mahoney advised that since it was a short turn -around timeframe since last Trustee meeting she is presenting an oral report this month. Kathy reported! • Lot of time spent working with the Friends these past weeks. • Circulation numbers show slight decrease, but Library was closed 1 day for staff training. Summer help currently being cleared through H.R. The Trustees Personnel Committee met on Saturday. Discussed Library needs evolving. With 1 part- time and 1 full-time circulation staff leaving at the end of the summer, Personnel Committee talked about possibility of bringing in I full-time staff librarian, rather than 2 circulation assistants. The Personnel Committee wants to evaluate long term staffing needs before discussing needs with the Town. Consider the Library hours, programs and services that we hope to offer, and what our needs would be if we expand hours to be open Tuesday and Thursday mornings. Library has been building a staff of part- time employees to save on the cost of benefits for the Town, but the salary and benefits are not enough to retain employees. They move on to other opportunities, creating turnover and service gaps. Also part-time staff circulation staff cannot do duties of librarians or technology librarians. Other libraries in CLAMS hire part-time employees, but they work more than 20 hours a week and they get benefits. Having benefits seems to attract part-timers to stay for longer term. This is how other libraries avoid turnover of part-time staff. • Carlo mentioned the Management Study that was done for the Library. Copy of the Management Study will be provided to John Cotton. • and salary figures, and job descriptions from other towns for Kathy was asked to gather new staffing review before moving ahead with discussion with Town about staffing needs. Mary LeClair asked Kathy for updated organization chart. Kathy will provide for next meeting. • Caroline's position was re-classified as of July 1, which helps build stability, but does not create an additional position as recommended in the Management Study. • Mashpee Cares -•-a group will be placing purple flags around the Mashpee rotary at 8 p.m. on Friday, June 19. • The archivist approved under the grant will be at Mashpee July 16, 17, 18, or 19, depending on schedules of meeting participants. • Library is on the list to receive wireless upgrade, which is needed. The wireless network coverage has been failing and staff on second floor and in Children's Room reporting issues connecting and using devices and laptops. Carlo noted the Town Website is in need of upgrading. Kathy Mahoney said there is money in the July I" budget to upgrade the website. Commliniggtions Selectman John Cotton ...gave a brief rundown on his involvement in the community with Boy Scouts; Children's Museum; etc. John said as BOS liaison to the Library although he tends to be a "hands-on" type of person, just let him know if that's not acceptable and that will be all right with him. Carlo said that benefits everyone; we are happy to hear any thoughts you have to share and we, Trustees, are welcome recipients.