11/10/2015 BOARD OF LIBRARY TRUSTEES Minutes

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Re orts continued Library Oen Hours Change in December continued Motion: Mark Wright motioned to shift Library hours from 12-7 to 10-5 on December 31, 2015 since New Year's Eve. Joan Lyons seconded the motion. VOTE: Yes -5. Roll Call Vote: Joan Lyons, yes Mark Wright, yes Kate Milde, yes John Kowalski, yes Carlo D'Este, yes Strategic Plan U date Kathy reported that Library did significant work in areas of the Plan, with two notable exceptions. _.the pre- teen/teen programming and services and Library Website and social media tools. The Library Website is the critical point. Mark Wright questioned whether we could do this on our own. Kathy said she spoke recently with former Library Trustee, Chip Bishop, who has a great deal of experience in communication and web design and was the lead Trustee in the area of website design. He advised that we explain to town officials that information is our core business and we need to be able to provide the community with information so our needs differ from other Town departments, and that we should move ahead with our own site while following the Town's style guidelines, and linking to the Town website.. Kate Milde noted that Bourne linked from Town's website to Library's own website. Ann Macdonald said that perhaps this is something the Friends should get involved in. Jack Kowalski suggested Trustee Chairman Carlo address a letter to the Town Manager to develop our own website with knowledge we would be linked to the Town website. Carlo said he will do this. Policies The Trustees asked Kathy whether there were any policies that should be either further updated or created for the Library. Kathy responded: • Safety emergency policy still to be approved. • Privacy policy is needed... people ask for this when hooking up to wireless, etc. Also, what do we do if someone asks for our records? • Security cameras—policy re use. What if someone requests to see security camera? • Social Media Policy—this ties in with website. Communications Advocacy Subcommittee... Nothing to report. Update.. re tree planted in mcmojy of Dianna Smith Carlo D'Este said a tree was dedicated and planted in long-term Trustee Dianna Smith's memory in 2011. Jack Kowalski said a storm that winter damaged the tree. Kathy Mahoney added then the tree got hit by another failing tree in one of the blizzards too. The Trustees agreed to re -visit this topic in February or March. Jack suggested they also discuss the tree that was to be planted in memory of Evelyn Bushenfeld's husband at the February/March timeframe. Carlo said he will advise Ann Macdonald when these items are placed on the agenda so Ann may attend the meeting.