3/11/2015 UPPER CAPE REGIONAL TRANSFER STATION BOARD OF MANAGERS Minutes

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Decision on Issuance of Feasibility Study for Reuse of UCRTS The Chair distributed an updated version of the RFP, reflecting revised tonnage and the closed status of the Facility. The Chair noted that, on page 3, 5% should be 2%. Adjustments to the text were discussed. Regarding Task 4, Mr. Jack recommended more specificity regarding "wastes on-Cape and immediately off-Cape' and Mr. Barrett cautioned against limiting opportunity. Mr. O'Connor inquired about other facilities and questioned whether anyone would drive past SEMASS. Mr. Tilton stated that it could be driven by the capacity of a facility. Mr. Jack stated that an area would need to be defined in order to provide an estimate. Mr. Tilton felt that on-Cape should be facilitated first and traffic impacts considered as necessary. Ms. Rooney stated that Task 6 would address environmental and traffic impacts. Mr. Goddard pointed out that single stream was not addressed in Task 4. The Chair requested that Managers consider the issue further. Chairman Laurent inquired about the logistics of funds being received from both the DLTA and the UCRTS and whether two contracts would be needed to award the recipient. Ms. Daley responded that the DLTA funds could be provided to the Board through the Town of Mashpee so that the Board of Managers could award the contract. The Chair suggested that Falmouth would likely need to receive the funds and the contract language will be adjusted accordingly. There was question regarding awarding the contract within 60 days and Board members were in agreement. Additionally, the Chair suggested tightening the work to be completed within 3 months with a 1 month extension if needed and Ms. Daley agreed. Ms. Daley also reported that there may be State funds available for regional services. The Chair stated that she defined the Evaluation Committee to include the four towns, Cape Cod Commission, JBCC and Mass Development. Regarding Quality Criteria on page 10, item#3, Mr. Jack suggested it may be challenging to identify experts for all disciplines and also suggested that it may be restrictive to require experience with a previous military project in#9. Colonel Doonan suggested changing the wording to "preferred" to allow the advantage without being restrictive. Mr. Hunt noted that there were not many local firms that would have military adaptive reuse experience. Ms. Rooney stated that it was also listed in the comparative criteria. Mr. Tilton suggested adding "and/or." Mr. Tilton inquired about payment information and the Chair inquired whether the Board wished to include a"not to exceed." It was noted that the Cape Cod Commission would contribute approximately $16,000 while the Board agreed to a maximum of$25,000. Mr. Tilton and Mr. Barrett suggested listing the amount of$40,000. Mr. Goddard recommended requesting a specific timeframe to present a draft summary. The Board agreed to offer a 4 month timeframe to complete the study, with a draft summary due after 3 months. Review of Rail Shortfall Chairman Laurent summarized the Rail Closeout Report, noting hauling completed by Mashpee and Sandwich when the rail was down., leaving a shortfall of just under $6,000. The alternative tonnage from Falmouth created a shortfall of just under $4,800 for a total amount of$52,000. The $52,000 shortfall will be divided among towns based on their percentage use. The Chair indicated that reminders had been forwarded to Mass Coastal regarding notice that their vendors had been paid, releasing the Board from any outstanding debt, but nothing had been received. Mr. Podgurski inquired whether the Board had a specific document and the Chair responded that they did not. Mr. Podgurski stated that he had forwarded the request but had not heard back. The Chair indicated that she would forward the report to the Rail who would then generate invoices for each of the towns. 3