5/13/2015 UPPER CAPE REGIONAL TRANSFER STATION BOARD OF MANAGERS Minutes

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MOTION: Mr. Jack made a motion to accept the proposal from Weston & Sampson for the Upper Cape Regional Transfer Station. Mr. Tilton seconded the motion. All voted unanimously. The Chair opened the Weston& Sampson price proposal and confirmed that it was in the amount of $40,000. Copies were distributed to the Board of Managers. The Chair inquired about scheduling Weston & Sampson for their kick-off meeting and it was determined that May 27 at 2 p.m. would be set for the meeting. Update on Towns' Review and Approval of IMA. Comments from Sandwich included some terminology changes and the addition of wording in Section IV by adding a new paragraph B allowing leasing and licensing of the site to a third party. Mr. Jack agreed that it would offer an option but Mr. Barrett cautioned that it could be subject to change based on the results of the RFP. Mr. Segura indicated that he was unsure because of the consent language and stated that he would need to discuss it further with the Base. There was additional discussion regarding the consent and whether there was a right to sublease. Mr. Jack suggested that the only change would be a change to the permit. Mr. Barrett noted that identified uses from the feasibility study would require interpretation of the consent and the Chair referenced Colonel Doonan's prior comment that any use would need to be compatible with the Base. Mr. Tilton added that any third party would need to cover expenses incurred. Mr. Hunt recommended using "assign" in place of "lease" "with consent or approval from the ANG." There was further discussion about wording and Mr. Jack cautioned linking documents together. Language addressing the consent appeared in the second section. Further grammatical updates were recommended to the document. The Chair stated that the IMA would need to be approved by Boards of Selectmen before the end of June. The Chair will email the revised IMA. FY 15 Budget Closeout Mr. Jack noted that the closeout was typically provided at the close of the fiscal year. The preliminary draft was provided to the Board, but it was not yet finalized for approval. Mr. Jack explained the accounting. It was anticipated that approximately $189,000 would remain to be reimbursed back to the towns, Mr. Jack noted that there would still be costs for telephone, electricity, fencing, propane tank removal and leachate and suggested reducing the town value on the return in order to roll over $20,000 to cover expenses for the next year. The Chair indicated that the funds would be significant for Mashpee and could be used this year. Falmouth, Bourne and Sandwich indicated that they would be flexible whether payment would be disbursed at the end of the fiscal year or end of next year. The Chair recommended increasing the amount to $30,000. MOTION: Mr. Tilton made a motion to carry over$30,000, $10,000 of which will be for electricity and any other expenses, and $20,000 into next year's budget and to do so by the Tow of Falmouth as soon as possible. Mr. Tilton seconded the motion. All voted unanimously. Update on Facility Closure/Facility Security The Chair reported that there had been some vandalism to the.MassDOT rail cars. Mr. Hunt indicated that he would contact MassCoastal to move the cars down the track away from the public access area. Mr. Jack confirmed that the fencing was securing the building. The Chair had reached out to Mashpee police to check in on the site and Mr. Segura indicated that the Base would occasionally check on the site. Mr. Hunt stated that the site was technically located in Sandwich. OTHER BUSINESS 3