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MOTION: Mr. Tilton made a motion that the Board reject all bids and proposals related <br /> to the RFP for the re-use of the Upper Cape Transfer Station, as advertised. Mr. Goddard <br /> seconded the motion. All voted unanimously. <br /> Chairman Laurent will notify the three RFP respondents. Mr. Goddard recommended certified <br /> mail to avoid any potential confusion. The Chair will state as a reason that it was due to the <br /> ambiguity created by the advertisement in the Central Register. <br /> Discussion on Issuance of New RFP <br /> Board members were in agreement that discussion of the new RFP occur at the next meeting. <br /> Discussion on State Police Use of Property <br /> The Chair reported that the State Police had been unsuccessful in locating another site for their <br /> CDL training and wished to continue to use the UCRTS site. The Chair inquired whether <br /> members wished to formalize an agreement or invite them to attend the next meeting. Mr. <br /> Goddard stated that the UCRTS procured the consent agreement to utilize the 18 acres at the site <br /> but that the State Police began using the site without any consent. Mr. Segura suggested that <br /> someone may have casually allowed use of the site by the State Police but that now the UCRTS <br /> was actively seeking users for the property. Mr. Segura confirmed that the entire 18 acres had <br /> been consented for use by the UCRTS for solid waste. There was discussion regarding use of the <br /> property and potential liability, and the fact that the State Police expanded their operation. Mr. <br /> Segura recommended that the State Police take this opportunity to submit a proposal for use of <br /> the site. There was discussion regarding the benefit to the community for their use. It was <br /> suggested that the State Police may need to cease and desist due to concerns about liability. <br /> There was consensus among Board members that a letter be sent to the State Police to cease and <br /> desist until they provide liability insurance, if they choose to use the site, while also submitting a <br /> proposal through the RFP process. Mr. Segura recommended that they be asked to inform the <br /> Board what it is they are doing at the site. <br /> MOTION: Mr. Goddard made a motion that the Chair send a letter to the State Police <br /> asking to cease and desist until such time as they can provide a plan for what they intend to <br /> do on the site and all appropriate insurance coverages to ensure protection for the UCRTS <br /> Board of Managers, with the understanding that if they want to go further beyond that, <br /> they would go through the RFP process. Whatever use is temporarily agreed to will end <br /> once the Board signs a contract for reuse of the facility, if they are not awarded. Mr. Tilton <br /> seconded the motion. All voted unanimously. <br /> NEXT MEETING <br /> Mr, Scipione offered to send RFP recommendations, with additions and increased clarity, in a <br /> couple of weeks. There was discussion regarding the content and the timeline. The draft RFP <br /> will be forwarded to Board members prior to the meeting, scheduled for December 14"' at 9 a.m. <br /> It was expected that the RFP would not be released prior to Christmas. <br /> Among the topics to be discussed will be Finalizing the RFP draft, approval of minutes and <br /> review of Executive Session minutes for release, attorney updates and State Police update. <br /> 2 <br />