7/17/2014 HOUSING AUTHORITY Minutes

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Y Minutes of the SPECIAL Meeting MASHPEE HOUSING AUTHORITY Board of Commissioners July 17, 2014 Date: July 17, 2014 Time: 9:00 a Location: Mashpee Housing Authority, Community Room, 7 Job's Fishing Road, Mashpe , MA 02649 Members Present: Richard Halpern, Devin Shackett, and Jill Allen Members Absent: David Harsch and Fran Laporte Others Present: Leila Botsford, Executive Director List of documents and other exhibits used at the meeting and retained at the Authority's office: • bone DECISIONS ADEACFIoN TAKEN ARE IN BOLD The meeting was called to order by the chairperson at :10 a.m. A quorum was declared with the following members present: Richard Halpern, Kevin Shackett, and Jill Allen. Also in attendance: Leila Botsford, Executive Director/Board Secretary. David Harsch and Fran Laporte were absent. TOWN MANAGER REQUEST FOR AUDIT OF HOUSING ASSISTANCE PROGRAM FINANCIAL RECORDS: The Chairperson advised the board that he felt vire needed to take up the subject of the town's continuing request to audit the HAP records. It was mentioned that the town has not, to anyone's knowledge, required other non-town agencies to submit to a financial audit. It was also questioned why the torn seems to want to micro-manage this program, unlike other CPC-granted projects. Mrs. Botsford stated that she had provided all program guidelines to the town, all financial records with client names redacted), and they also received a copy of the original CPC application for funding which clearly listed hover funds would be spent. She stated she has been doing everything according to that application and plan. It was mentioned that the tern seems to be questioning the integrity of the director and board members, and this seers extremely offensive. Mrs. Botsford stated that she had requested a Scope of Services for the audit, but had not yet received it. Ms. Allen suggested that it would be prise to request legal authorization for the tern to access and audit our financial records. It was further suggested that the town should incur all the costs involved in the audit, if the board votes to submit to it. All agreed. motion was made by Mr. Shackett and seconded by Ms. Allen to approve a financial audit by the tern subject to the following terms and agreement: A written legal opinion from Mashp a town council specifically stating the to win"s legal authority to audit housing authority financial records; A written Scope of Services from the audit company acceptable to the housing authority,to be approved by the Executive Director; The Town of Mashpee would pay for the cast of the audit; The Town of Mashpee would reimburse the Mashpee Housing Authority for all of its costs, including staff tame, related to the audit. Page 1 of