8/14/2014 HOUSING AUTHORITY Minutes

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Minutes for the regular meeting held on July 10, 2014 were -nailed to members before the meeting. A motion was made by Mr. Sha c ett and seconded by Ms. Allen to accept the minutes as presented. The motion was adopted. Minutes for the special meeting held on July 17, 2014 were mailed to members before the meeting. notion was made by Ms. Allen and seconded by Mr. Shackett to accept the minutes as presented. The motion was adopted. TREASURER'S SEPT: Budget to Actual Deport: Mrs. Botsford presented the budget to actual report and year end reports, prepared by the fee accountant, and reviewed it with the board, explaining the variances. Mrs. Botsford reported that the fee accountant will review gear-ends again when we do the budget for Fiscal Year 2014. Accounts Payables: Mrs. Basford presented the warrants for signature. The warrants for signature tonight are for the month of July 2014 and total as follows: $46,803.79 for 4001, $4,934.00 for Section 81r $27,737.00 for MRVP, $31,814.93 for Asher's Path Apartments, $21,979.50 for the Housing Assistance Program and $9,728.93 for Great cove community. Mrs. Botsford reported that we have all residents paid in full at all developments and while we are l00% occupied at Hormeyer pillage, we have one vacancy (due to eviction) at Breezy Acres and 2 vacancies at Asher"s Path. Mrs. Botsford reported that there will be 3 additional vacancies next month at Asher"s Path 1 death, 1 resident went to nursing home, and one gave notice), so the next month or so will be quite busy with unit turnovers. A motion was made by Mr. Hars h and seconded by Ms. Alien t accept the Treasurer's Report and Year-End Deports as presented. The motion was adopted. EXE UTrVE DIF E T R" REPORT: Mrs. Botsford stated she had mailed her report for July bort added the following: Bob (our custodian) has been out on medical leave and is expected to be out until at least sometime in September. While doing the gear-end reports with the accountant, and calculating compensated absences for sick leave, it was discovered that there was no cap on the amount of time employees could accumulate. Mrs. Botsford is surveying other housing authorities and will present a proposed cap for the board to consider at the next meeting. • Mrs. Botsford and Mr. Halpern met with Joyce Mason and Selectman Richardson and it seemed to be a productive meeting. Ms. Mason apologized for using the word"audit"when what they really want is a review of the program. To summarize the meeting, the town is working on getting a scope of services to Mrs. Botsford for approval and Mr. Richardson guaranteed "100% support" from the selectmen with regards to the program. DHCD has ernailed that the Capital Improvement Plan we submitted has been accepted. Mrs. Botsford will wait until the award letter is received before planning any work. • DHCD announced the release of formerly withheld MIVP mobile vouchers. This means we will be issuing a fear in the next couple of months. • Mrs, Botsford mailed the letter to CPC regarding withdrawing our application for extending Housing Assistance Program (copy provided to board). j • Mrs. Botsford mailed the letter to the Town advising there of what MHP stated with regards to the feasibility of developing the 950 Falmouth Road property copy provided to board). OLD BUSINESS: Great Cove community update: Mrs. Botsford informed the board that we have 7 Great cove units leased with one more scheduled for next week. one unit is Mill inhabitable due to water damage, but the other, adjoining, unit should be reader to lease before the end of the month. Page 2 of