3/8/2012 HOUSING AUTHORITY Minutes

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ih The chair moved immediately to Old Business in order to accommodate our guests. OLD BUSINESS: Update on Breezv Acres Expansion: Mrs. Botsford welcomed Ms. Danner and Ms. Connelly and asked Ms. Danner if she had an update since her February 29 written report. Ms. Danner reported that to address the concerns outlined In MHP's memo, HAC has already done their due process by approaching management companies to see if they were interested in managing the neer 10 units of housing (Breezy Acres Expansion). They declined, so Mashpee Housing Authority will be selected as the management agent for the project. She also explained that the name for the legal new units will need to be something totally different, so that it is clearly separated from the existing public housing units. The mune chosen was Creat Cove Community. Construction is noir expected to start in late May or early Jure. Ms. Connelly then reviewed her memo, which had only recently been distributed to the board. She described in detail the charges that were needed in the comprehensive permit in order to meet MHP's requirements for financing. After a discussion a motion was made by Mr. Harsch and seconded by Mr. shad ett to remove the housing authority from the application for the new comprehensive Permit. The motion was adopted, A notion was then made by Mr. hacl ett and seconded by Mr. .Harsch correct the issues-with the comprehensive V r it as tlir�ed in-ILIA6,Mdunno fr6m .. MHP dated March 7,, 2012. The motion was adopted. The board thanked Ms. Danner and Ms. Connelly for attending the meeting and working with the housing authority to resolve the issues. Ms. Danner and Ms. Connelly left the meeting.' The chair then went back to the first item on the agenda. Thea was no public comment. SECRETARY'S Y' REPORT: Minutes for the regular meeting held on January 12, 2012 were mailed to members before the meeting. A notion was made 1y Mr. Shackett and seconded by Mr. Harsch to accept the minutes as presented. The motion was adopted. TREASURER'S REPORT: Budget to Actual ReDort: Mrs. Botsford presented the budget to actual report, prepared by the fee accountant, and reviewed it with the board, explaining the variances. The report is based on the budget revision numbers that we will be submitting tonight. Accounts Payables: Mrs. Botsford presented the warrants for signature. The warrants for signature tonight are for the months of January and February 2012 and total- s follows: For January: $45,0698.59 for 4001, $6,530.00 for Section B, $18,088.00 for MRVP, and $30,020.23 for Asher's Path Apartments. For February: $24,,220.48 for 4001, $6,527.00 for Section 8, $17,746.00 for MRVP, and $30,969.03 for Asher's Path Apartments. Rent Delinquencies: Mrs. Botsford reported that we have all rents paid in full at Asher's Path, Breezy Ages and Horneyer Village. We also currently have 100% occupied at Homeyer village and Asher"s Path. We successfully evicted the resident at Breezy Ages on February 23. The maintenance work on the unit is done except for a window replacement. The part is on order. It should be ready for re-rental by the end of the month; Mrs. Botsford is in the process of running references of the potential resident. A motion was made by Mr. Shackett and seconded by Mr. Harsch to accept the treasurer's report as presented, The motion was adopted. Page 2 of