11/8/2012 HOUSING AUTHORITY Minutes

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i i " The chairperson moved to item #3 on the agenda so that Mr. Joy could leave soon. i FISCAL YEAR 2013 BUDGET APPR IOAL AND SUBMISSION: Mrs. Botsford distributed copies of the budgets to all board members and Mr. Joy went into detail explaining the Budget Request and all attachments with regards to the 4001 budget and the MI VP Budget. A motion was made by Mr. Laporte and seconded by Ms. Allen to approve and submit the 4001 budget as presented. The motion was adopted. A motion was made by Mr. Laporte and seconded by Nis#Allen t approve and submit the I R11P budget as presented. The notion was adopted. The board thanked Mr. Joy and he was excused. SECRETARY'S REPORT; Minutes for the regular meeting held on September 20,, 2012 were mailed to members before the meeting. A motion was made by Mr. Laporte and seconded by Mr, Shackett to accept the minutes as presented. The motion was adopted. Minutes for the executive session.herd on September 20, 2012 were mailed to members before the meeting. A motion was made by Ms.Allen and seconded by Mr. Shackett to accept the minutes as presented. The motion was adopted. EXECUTIVE DIRECTOR'S REPORT: RT: Mrs. Botsford mailed members her written reports for September and October and added the following report: • The warrants for signature tonight are for the months of September and October and total as follows: September: $31,584.46 for 4001, $6,312.00 for Section B, $17{664.00 for MF VP, $34,620.29 for Ashr`s Path Apartments and $9,046.88 for the Housing Assistance Program. For October: $24,169.36 for 4001, $6,312.00 for Section 8, $17,.431.00 for M VP, $60,138.46 for Ashers Path Apartments and $14,967.95 for the Housing Assistance Program. • We have all residents paid in full at Breezy Acres. we have one resident who hasn't paid at Homeyer Village and two at Asher"s Path. We are going to court with our Ash r"s Path resident nett week and the other will be served a notice to quit if not paid by weeps end. 1e have a court date for the Homeyer pillage resident in December. We are 100% occupied at Homeyer Village and have 2 vacant units at Asher's Path which will beth be rented in the next week. • we had our annul MHIC inspection last week at Asher's Path. There were no findings. • We have been notified by the State Auditor's office that our audit will Mart at the housing authority net weep . • Mrs. Botsford informed the beard that DHCD has issued a notice that she will now be required to report all board member attendance at meetings by filling out a report on DHCD's website. She provided them with a copy of Public Notice 2012-16— Board Meeting Attendance Confirmation • Mrs. Botsford informed the board that her computer hard drive crashed and the information was irretrievable, despite hard work by our I.T. provider, I edia. Luckily everything was backed up. Mrs. Botsford had to purchase a new computer for the authority and the backed up information was restored and we were up and running again in abort 48 hours. •. The Asher's Path budget for Fiscal Year 2013 was submitted to both MHIC and MHFA (MassHousing) • Mrs. Botsford reported that she arranged a mediation with the residents at Asher's Path who feel they have some issues that need to be addressed. It is scheduled for net Monday and Mrs. Basford feels that having a third party handle it, and only two residents thea to represent thea all, is going to be a good arrangement. OLD BRINE : Page 2 of