2/10/2011 HOUSING AUTHORITY Minutes

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y Minutes for the regular meeting held on December 16, 2010 were presented. A motion was made b Nis.Allen and seconded by Mr. Shackett to accept the minutes as presented. The motion was adopted. TREASURER'S REPORT: Budget to Actual_Report: Mrs. Botsford presented the budget to actual report, prepared by the fee accountant, and reviewed it with the beard, explaining the variances. Mrs. Botsford reported that, since our Fiscal Year 2011 has not yet been approved, tris report is based on last gear's figures. Accounts Parables: Mrs. Botsford presented the warrants for signature. The warrants for signature tonight are for the months of December 2010 and January 2011 and total as follows: For December 010: $30,007.81 for 4001, $8,543.00 for Section 8, $32,395.00 for MRpP, and $41,481.61 for Asher"s Path Apartments. For 3anuary 2011: $9,135.07 for 4001, $7,086.00 for Section 8, $4,928.00 for MRVP, and $26,972.21 for sher's Path Apartments. Rent Delinquencies: We have all rents paid in full at 1sher's Path, Breezy Acres and Horneyer pillage. We are also 100%occupied at all properties motion was made by Mr. LaPorte and seconded by Ms,Allen to accept the treasurer's report as presented. The motion was adopted. EXECUTIVE DIRECTOR'S REPORT: Mrs. Botsford stated that she had mailed her report to the board for the months of December and January she added the following as ars addendum to her report: I attended my annual Tax credit training last week. • The waiting list update has started for the chapter 705/family housing/Breezy Acres program. • All recertifications for Homeyer pillage and Breezy Acres are done. Inspections will be scheduled for March. • The annual property management ent review by MassHousing is scheduled to be done at Asher"s Path on March 7. I conducted a confidential survey among Asher"s Patin residents regarding several issues. one of the increasing problems vire are having with dogs at Asher"s Path. I am again going to remind dog owners of their responsibilities and also meet with a group of residents to discuss possibly clanging to a"no dogs" policy. I'll keep you posted. The other popular question on the survey was whether or not residents wished for me to recognize a tenant association (there has been an informal one, run by a handful of residents for a couple years). The overwhelming response was that residents did NOT want this group recognized. It was discovered that Peabody Properties has set aside a Parking Reserve Account with about $44,000.00 in case a parking lot expansion has to ever be done at Asher's Patin (this was required by the town). However, Mass Housing is also holding 0,000.00 in reserve for this purpose. When I discovered this, I contacted MassHousing and they told rye there was no need for our account to be held and they instructed me to send the money to them and we can use it for future capital needs. (The check is prepared for signature tonight) • I signed up for Poorer Options, which is a utility consortium some Dousing authorities use in Massachusetts. The first month, vire experienced about 200/o! OLD BUSINESS: BreeZy Acres Expansion u date: Mrs. Botsford gage a brief update to the members, including that there was another meeting with the town and we have negotiated a septic treatment agreement with them and the sever commission. The attorneys are ironing out a few things in the contract. The next step is coordinating a meeting with HAc/MHA with both the selectmen and the sever commission to review it, as �2