6/13/2013 HOUSING AUTHORITY Minutes

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TREASURER'S REPORT. Budget to Actual Deport. Mrs. Botsford presented the budget to actual report, prepared by the fee -r accountant, and reviewed it with the board, explaining the variances. Accounts Payables:_ Mrs. Botsford presented the warrants for signature. The warrants for signature tonight are for the months of April and May 2013 and total as follows: For April: $29,786.84 for 4601, $5,095.80 for Section 8, $15,867.00 for M VP, $45,960.13 for A herrs Path Apartments and $11,507-58 for the Housing Assistance Program. For May: $35,823.69 for 4001, $4,851.80 for Section 8, $17,145.00 for MF VP, $33,216.37 for Asher's Path Apartments and $10,900.04 for the Housing Assistance Program. Mrs. Botsford reported that we have all residents paid in full at all developments, We have one vacancy at Breezy Acres, one at Homeyer Village and a fever at Ash is Path. The process is underway for selecting new residents for all units. A motion was made by Ms. Allen and seconded by Mr, Shackett t accept the treasurer's report as presented. The motion was adopted. EXECUTIVE IF E T R DEPORT: Mrs. Botsford railed members her written reports for April and May and added the following report: • Health & Safety projects that vire received special funding for are both done and under budget b $ 00 • State auditor care back for three days to review our computer information technology security. While here Mrs. Botsford inquired on how they calculated a vacancy loss of$4,000.00 because it seemed high. After reviewing how the auditor had calculated the number of days allowed 1 WORKING days vs. calendar days) he agreed that an adjustment was needed down to $1,652.24 ($1,392.66 for 667 and $259.44 for 705). • CPC supported our application for additional HAP funding. It will go before town meeting in October. • Quote for generator at Asher's Path carne in at $189,010.00 so we will be unable to afford to do this. • Quote was requested for raised garden areas at Asher's Path and it was approximately $11,009, so we will be unable to afford to Ifo this. • The regular meeting with residents normally held this month is cancelled, as there are no suggested agenda :terns. • Mrs. Botsford and Mr. Harsch, as well as carol Mitchell, Executive Assistant, attended the dinner at MassNAHl "s spring conference and we were awarded an Outstanding Agency Award for our Mashpee Housing Assistance Program. • Mrs. Botsford was totally surprised to also be award the Ma sNAHRO Member of the year award that evening. OLD BUSINESS: Breezy Acres Expansion/Great Cove Community U date: Mrs. Botsford gave the board an update on the progress that has been made including that the closing has taken place and everything has been recorded at the registry of deeds. Tree clearing will start Monday. The first meeting was had for the Septic Treatment Tie In and Lift Station . Official ground breaking ceremonies will probably not take place until sometime in August, due to everyone's vacation schedules. Things will be roving along throughout the summer for both projects. Town land available: Mr. Harsch went to the selectmen's meeting in April and they gave approval for us to get a feasibility study done for the Ashumet Road parcel across from Heritage Par 19.1 acres). Mrs. Botsford checked with the cape cod Commission to see if they have any grants available but they do not. Mr. Halpern mentioned that the Affordable Housing Committee got a grant through a state agency to get a feasibility study done for a piece of land they are interested in. Mrs. Botsford will look into that. Page 2 of