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Reports(continued) <br /> Joan Lyons asked if the heating for the sidewalk was going to be installed now. Kathy responded that she talked <br /> with the DPW Director. So far,$4,200 has been spent on the sidewalk and at this point in the year the DPW <br /> Director is not comfortable installing the boiler component to heat the sidewalk due to costs and budget <br /> constraints. The DPW Director will evaluate available funds in May-2018 and schedule installation for then, if <br /> possible,or after July 1, 2018,when the new budget year begins. Kathy pointed out that no other town building <br /> has heated sidewalk and that the newly installed sidewalk is more level and will be easier to maintain than the <br /> brick walkway. The consensus of the Trustees was to see what happens in July. <br /> Bulletin Board Policy <br /> Kathy provided a proposed Bulletin Board&Literature Display Policy draft,which the Trustees reviewed and <br /> discussed in detail. Sandy Horsman asked whether this draft would have to be referred to Town Counsel. <br /> Kathy said a policy such as meeting room policy,yes;but Trustees approval of Bulletin Board Policy would be <br /> sufficient. <br /> Sandy questioned"educational in nature"wording since everything could be considered by some as <br /> "educational". Virginia Scharfenberg commented that the policy specifies it is up to the Library Director's <br /> discretion as to what gets posted and that is important. Kathy said"yes"she is the first line of discretion but the <br /> Library Trustees must be on board with regard to the decision. <br /> Matt Auger pointed out that on page 2 at the third bullet it reads"due to space limitations". However,under <br /> Procedures the third item stated"due to limited display space". Matt suggested policies have consistency and <br /> therefore wording for both should read the same. Other term might be"as space permits"or"as space allows", <br /> but be consistent. <br /> MOTION: Joan Lyons motioned to approve the Bulletin Board&Literature Display Policy as presented. The <br /> Motion was seconded by Sandra Horsman. <br /> VOTE: Yes-6. Unanimous. <br /> Roll Call Vote: Sandra Horsman,yes Matt Auger,yes <br /> Virginia Scharfenberg,yes Joan Lyons,yes <br /> Amanda Hall,yes Mary LeClair,yes <br /> Gift Policy <br /> Kathy provided a copy of the gift policy with the recommendation to amend the gift policy by deleting the last <br /> sentence of the first paragraph under Cash, Securities,Real Estate section. Kathy explained that sentence <br /> provides that the Library Director will keep a record of the gift and the Trustees' Corresponding Secretary will <br /> send the donor a letter of acknowledgment. In effect,the Library Director has been sending the <br /> acknowledgment letter. The Trustees agreed and Mary LeClair stated that the Library Director should still <br /> continue to inform the Trustees of any donation received, as well as the donor. Kathy said absolutely she does <br /> this. <br /> MOTION: Matt Auger motioned to approve the Gift Policy as amended. The Motion was seconded by Sandra <br /> Horsman. <br /> VOTE: Yes-6. Unanimous. <br /> Roll Call Vote: Sandra Horsman,yes Matt Auger,yes <br /> Virginia Scharfenberg,yes Joan Lyons,yes <br /> Amanda Hall,yes Mary LeClair,yes <br /> Meeting Room Policy ... Tabled for next meeting. <br /> 2 <br />