11/18/2010 HOUSING AUTHORITY Minutes

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attending the next Communication Preservation Act Committee meeting to give them ars update as well. That meeting is on December 14, 2010. HAC is still trying to negotiate the details of the agreement with the town in order to tie into the Mashpee High choolfs septic treatment facility. The application for funding of the project has been submitted to DHCD and we are hoping to hear mid-December whether or not it will be funded this round. If not this round, we will reapply ire the spring for the next round of funding. The board thanked Ids. Denner for the updates. After a brief discussion, a motion was made by Nor. Laporte and seconded by Mr. Shackett to authorizing Mrs, Botsford to sign the Development Agreement with HA , accepting the changes they requested. The motion was adopted. SECRETARY'S Y` REPORT: T: Minutes for the regular meeting held on October 14, 2010 were presented. A mo on was rade by Ms. Allen and seconded by Mr. shacl ett to accept the minutes as Pres ntedf The motion was adopted T EA UREW REPORT: Budget to Actual Deport: firs. Botsford presented the budget to actual report, prepared by the fee accountant, and reviewed it with the board, explaining the variances. Mrs. Botsford reported that, since our Fiscal Year 2811 hes not yet been approved, this report is based on last year's figures. Accounts Payables: Mrs. Botsford presented the warrants for signature. The warrant for signature tonight is for the month of October 2010 and total as fol lows: $3,364.10 for 4001 f $7,417.00 for Section , $21,803.00 for MRVP, and $31,065.55 for Asher's Path Apartments. Rent Delinquencies: We have all rents paid in full at Breezy Acres, Horneyer Village and Asher's Path. motion was made by Ms,Allen and seconded by Mr, Shackett to accept the treasurer's report as presented,. The motion was adopted, EXECLMVE DIf ECTOW REPORT: T: Mrs. Botsford stated that she had mailed her report to the board for the months of October she added the following as an addendum to her report: • I attended the I assNAHl o Fall conference is from November 14-17. Part of the training off=ered at the conference was for the new Capital Improvement System (CPS) that DHCD is starting. This is a new database system which will outline the housing authority's needs for Capital Improvements. From this system, we will have to produce a Capital Improvement Plan CIP which will need to be submitted for approval by DHCD sometime next year. Unfrortunatly, the CPS slows hundreds of thousands of dollars of capital improvements the housing authority SHOULD do over the next 10}rears, but the formula funding we have been approved to receive is about$72,000.00. Everyone in the state is in the same situation. We will reed to prioritize work and come up with our plan based on that. I will be meeting with Vincent regularly, hold a (required) meeting with residents for their input, thea make a presentation to the board with my recommendations. This will be a lot of work and I don't expect to be ready to present anything to you for several months. The board will be required to sign a contract for the monies it just carne in the mail) and so this will need to be on our next agenda. I'll keep your updated. • A Loss Control Survey was performed and a report recently received. A copy is in your file tonight. There were no recommendations resulting from this survey. • I HIC carne to Asher's path on November 12 to do their annual review and audit. Everything went extremely well. A copy of their report is in your file tonight. NEW BUSINESS: p.Droval of Hom@)erVillage Tenant Cable Fee_increase: Mrs. Botsford explained that residents were currently paying $11.95 for cable in their apartments but that the housing authority was paying for the -2-