2/12/2004 HOUSING AUTHORITY Minutes

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ML*vtoktes of tke M KI MAS�tT>55 FtDL�LSINCI AL�LTFfOPITY SDR .�. � � Febru 2� 2004 THIS E 7 7NG WA 5 A UDIO TA PED FOR THE PURPOSE OF 7 RA NSCRIP 7 TON1 L The meeting was called to order by the chairperson at 5:35 p.m. A quorum declared with the following memb rs present: E. Stuart Peoples, Dan H rn y r, David HaNrsch and Richard Halpern. Also in attendance was Leila Botsford, Executive Director, Thomas I Joy, Fee Account, and Jonathan Juhl from The Community Builders. SE RETA RIM REPORT: Minutes for the regular meeting held on January 8, 2004 were presented. A notion was made by Mr. Peoples and seconded by Mr. Halpern to accept the minutes as presented. The notion was adopted. TREASUREWs REPORT: Budget to Actual and Narrative: Mrs. Botsford announced that she had received approval from DHCD for $6,600,00 to be added to our reserve. A budget revision will need to be voted on and the revision submitted to i H f . A motion was made by Mr. Peoples and tended by Mr. Halpern to accept and submit to DHCDthe budget revision as presented. The notion was adopted. Mrs. Botsford then provided the board with the Budget to Actual Report through the 7 month of our fiscal year, and a written Bank Account Status report. she r then introduced M r. Joy who carne to review and explain-the Budget to Actual Riaports that h prepares each month. fir. Joy explained that he has two ways he can do the Budget to Acutu l Reports--seasonMiz0d. (which is the way he has been doing it) or a strai ht 1/12 of the year accumulative for each month. He explained each in detail and it was decided that he would no longer give a seasonalized report, but ar 1/12,, accumulative report for each month. Nor. Joy vent on to explain that the MRVP still does not pick up it's share of the office expenses, due t the very low administrative fee ($25.00 per month). Because we have an MRV Program larger than any of our other programs, the prratins of expenses are not fair. We may need to again approach DHCD about this at some point in the future. Ir. Joy was thanks and excused from the meeting. Accounts_P ablest Payables totaling $5,712,09 were presented to the Board for review, approval and signatures. A replacement check for $1,000.00 from the section 8 account was also presented. This is to replace a landlord check that had been lost. The warrant was presented to the chairperson for his signature. Rent ell u r cie : Mrs,. Botsford stated that all rents are paid in full at Homeyer Village and Breezy Acres. Hom y r Village and Breezy Acres are both at 100% occupancy r A motion was made by Mr. Halpern and seconded by Mr, Peoples to accept the' treasurer's report as presented. The notion was adopted. The chairperson announced that he would take one ler Business item out of order so that Ir. Juhl can be excused. Page 1 of I f_. . . .