2/12/2009 HOUSING AUTHORITY Minutes

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i i ML*nL'(teS Of the mm MASH-PEE Ft0L,�LSINCI AL,,LTFt0R_11_Y baa c� vvI* [. . r TH15 MEE7TNG WAS A UDIO TAPED FOR T7-1 [ 5' F TRA N5CRIP TION ONL Y. The meeting was called to order by the chairperson at 5:30 PM. A quorum was declared with the following members present: David Harsch, Fran Laporte and Richard Halpern. Also In attendance: Leila Botsford, Executive Director/Board Secretary and Vincent Gault, Maintenance Superintendent. Jill Allen was absent. There was no public comment. SECRETARY'S REPORT: Minutes for the regular meeting held on January 14, 2009 were presented. A notion was made by Mr. Laporte and seconded by Mr, Halpern to accept the minutes as printed. The motion was adopted. TREA U EW REPORT: Budget_to Actual and Narrative: Mrs. Botsford informed the board that DHCD had approved the fiscal year 09 budget. She then provided everyone a treasurer's report including the bank account report and the Budget to Actual Report, prepared by the fee-accountant, which represents through the seventh month of the fiscal year. She reviewed the budget-to actual and provided an explanation.for variances. AccountsPayables,' 1rs■ Botsford presented-the warrants for the 4001 account, MRVP account, and Section c o rnt were-presented to the board for review and signatures. Accounts payables were: For January 1 ,�2009 through February 12f 2009: $24,169.97 for 4001, $7,251.00 for Section 8, and $24,096.00 for MRVP. Rent Delinquencies: Mrs. Botsford reported we have all rents pain in full at all developments: Breezy Acres, Homeyer Village and Asher's Path. A motion was made by Nor* Laporte and seconded by Mr. Halpern to accept the treasurer's report as presented. The motion was adopted. EXECUTIVE E DIRECTOR'S REPORT: Mrs. Botsford remarked that she had mailed her report to the board for the month of January and it is attached to these minutes as Attachment A. Ms. Botsford provided an additional brief written report, which was discussed. The report was as follows; All 7(Horneyer village) & 70Bree y Acres) recertifications have been completed. Annual inspections will be scheduled for sometime in Larch or April. • i HCD has approved our budget for Fiscal Year end 09 I.r ceived permission from the Commonwealth to dispose` fold records. Shredding f ti e records has started.,. '. K �., r ., .. •, _ r T f _ - - :#.r'-' Y+�..• .k'.a - r •. .. .F'" .7�#, �-�,':.' f HI 1 1 Housiin -Investment Corp) carne tog As fi r s-Pat!'`to'do'their 6 n n ua I lnspe :tion and review and everything went extremely well. • I am now preparing for a PM (Property Management ement F eview) Oy MHFA (Mass Housing Finance * `F Agency) on March',30. This is an intensive review and inspection-thatwiII ta k&a f1-day, Peabody Properties is assisting me with preparing for this,- I will keep'p' you posted. 0 I've drafted the annual report to the town, which I provided to you for approval before I submit