2/14/2006 LIBRARY BUILDING COMMITTEE Minutes

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FUNDRAISING REPORT--Sheldon filbert for Tom O'Neill Sheldon Gilbert reported that there are a series of events occurring In the corning months. The model of the proposed library will be used as the initial fundraising as well as educational effort with those who are invited to attend this event. According to Torn O'Neill, one third of those who are invited to this meeting are potential major contributors; the rest will be local officials. This event. as the potential of being a great Kickoff event for the purpose of making people realize that we are moving forward on the library project. The State will be announcing the bond authorization for the library construction program. This is another-potential publicity event, to be followed by the best evert-the State's award to l lashpee of a provisional grant award which would stem from the appropriation. The Coonarnessett Inn event—date to be announced The ongoing efforts by the Fundraising Committee to present to potential donors A total of nine applications to Foundations have eithr been submitted or are under preparation. Seven have been submitted. Two are under preparation. Of the seven that have been submi ted, two were rejected. Applications will be refiled for these for the next funding cycle. Five are pending with one Foundation expected to respond by April 15. Most of the applications are for the full $1.7 million amount. STATUS REPORT ON LIBRARY CONSTRUCTION BOND—Helene DeFoe Helene Del=oe reported on receipt of an email from Mackie Rafferty, who is the President of the Massachusetts Library Association, for the sponsors of the ways and Mean at the State House. The email was sunt to all those who are on the grant awards waiting list. The email was a legislative update on Gov. F omne 's construction bill which contains$72,00.0,000 for library construction. The bill is expected to be reported out of the committee on.bonding next week. They will also report on Senator Joyce's$75,900:090 bond bill as well. If the omnibus bill is reported out favorably: the House'Nays and Means ns Committee will thea decide 6n some amount for public library construction. Helene was optimistic that this action indicates there will be a more definite time frame established in the not too distant future for announcements of award amounts. OPTION To INITIATE S. ROBERTS PREPARATION of DESIGN PLANS FOR$949200 Sheldon Gilbert reported that he had looked back into the architect's contract and examined the possibility of getting started with less than the whole Pease 3 which is roughly$240,000. There is a segment of 3 months out of tine8 months total that would cost$94,200, which is the design portion of it. This would be a high risk venture since we don't have a good sense yet of the necessary funds corning to us to complete the project. Sheldon presented the option to Joyce Mason to start early but told her we are not pushing the idea, at this point. NEW BUSINESS Steve Cook reported that he and Jane Dolan had met with an architect that does Leeds certification, as _ well as a consultant from Cape Light Compact. Steve feels that the cost to obtain Leeds certification will be high. A minimum of 26 points from the Deeds checklist is required for Leeds certification. Stewart Roberts went through the checklist and determined that our project had 27 points, but we would need a cushion, and should have 30 points. To obtain more points would require an added cost to the building construction. Steve stated that we can still do a Green building, without having Leeds certification. Sheldon added that we need to get a cost-to-benefit comparison. 2