2/12/2002 SCHOOL COMMITTEE Minutes

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�, MA S HPEE SCHOOL COMMITTEE SPECIAL MEETING FEBRUARY 12,2002 Minutes Attendees: Chairwoman Theresa Cook, Ben Caswell, Mollie Reis, and Janice Mills. Peter Thomas was unable to attend. Also in attendance were Superintendent of Schools Sherwood Fluery and Business Administrator Michael Tarlow. Mrs.Cook called the special meeting was called to order at 7:05 p.m. in the Quashnet School Library. 1. Call Meeting to Order - Tonight's meeting focused on financial issues currently ongoing in the school department. . School Committee Liaison to Leisure Services Advisory Council Appointment — Reid iberdy—To be discussed later in the meeting. . Business Administrator's Monthly Report—In his monthly report, Mr. Tarlow said the payroll budget has had a comprehensive review and projected out through the end of the fiscal year. Overall there are sufficient funds to cover all payroll accounts; however, the substitute accounts are projected to be in significant deficit. Transfers of available money within the payroll account will address this problem. Also,the special education out-of-district tuition deficit continues to grow. A deficit of$263,000 has been projected but additional data is forthcoming from the special education office. MUNIS contract has been finalized and the first meeting is slated for March 7,`. Mr. Tarlow has had preliminary discussions with the Town Treasurer regarding the future of the payroll processing. The Toon Treasurer is looping for way to reduce the payroll processing costs and options are being discussed for processing payroll until the M J IS payroll is implemented next.January . Lunch Report Update — January flog — Mr. 'Tarlow said in January 2002 the school lunch program showed a profit of $18,522. Last year, under Chartwell s" contract, the food service program showed a deficit of$7,887. . FY02 Budget—Mr. Tarlow discussed the FY02 F02budget under his monthly report. y Mrs. Cook asked to have the FYO 1 expense column on the Summary Sheet. Mr. Tarlow will add this to the next printout. . FY03 Budget Considerations -- Mrs. Bills addressed an issue that was raised by the Student Advisory Council Representative, Kyle Dunt, at the February 6h regular meeting where h expressed concern regarding elimination of the Advanced Placement courses. Mrs. Mills reassured thea is no Plan to eliminate such courses at this point. Due to the discussions held with the Selectmen and Finance Committee on February I Vh discussion followed regarding FY03 budget cuts. At that meeting, the Selectmen and Finance Committee asked the school department cut $1,500,000 from their FY03 budget. As a compromise,the School Committee asked school officials to male$700,000 in cuts for next year.