3/21/2006 SCHOOL COMMITTEE Minutes

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f MASHPEE SCHOOL COMMITTEE FINANCE MEETING March 21!� 2006 Minutes Attendees: Chairman MaryRose Grady, Peter Thomas, Becky F omkey, Janice Mills, and Bill McNamara. Also in attendance were Superintendent of Schools Ann Bradshaw and School Business Administrator Ira Brom. 1. Call Meeting in o order- Mrs. Grady called the School Committee Finance meeting to order at 6:35 p.m. in the Quashnet School library. Ii. Business Administrator's Report- Mr. Brown reported that through March 15, 2007 the Mashpee School District has utilized 69.7 percent of the FY 07 appropriation budget. Mr. Brown has sent open purchase order reports to all principals and directors requesting that they research all open purchase orders with a date prior to January 1, 2007 to determine if they can he closed. In the area of operations, all staff has leen trained on the new online substitute program. Mr. Bron has also ret with principals, directors, and leisure service staff to discuss summer building use. As well, he has met with Brad Tripp to discuss summer cleaning and capital improvement projects. Mr. Brown also held a meeting with the Emergency Preparedness Committee and established the following goals: To review plans already in place, develop a recommended plan that can be adopted by the School Committee, and disseminate the updated plan. Some discussion followed Mr. Brown's report. Mrs. Grady asked for clarification n some of the line items on the Year-to-Date Budget Report. Mrs. Bradshaw explained that these items are budget clarification issues. Mrs. Grady wanted to know if it was less expensive to contract out psychologist services. Mrs. Bradshaw stated that this is something that needed further evaluation. 2.1 Status of Grants- Revolving lving Accounts and Lunch Program Mr. Brown reviewed athletic gate receipts. �Ie explained the gate receipt process that is completed by Mr. Home. Mr. Thomas thanked Mr. Brown for providing this information. Mr. Brown reviewed the Lunch Program and the sales to date. Mrs. Grady asked for clarification regarding the cleaning person that had been hired for the food department. Mr. Brown confirmed that tern hours are being charged to labor cost.