6/2/1998 FINANCE COMMITTEE Minutes

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Y 2 REQUEST FOR TRANSFER TO TOWN HALL EXPENSE: Chairman Watt informed the Finance Committee that he received a Request for Transfer From The Reserve Fuad. The Request for Transfer was received from the Executive Secretary's office for the amount of$8,000 to be transferred to the Town Hall Expense Account. The present balance in the Town Hall Expense Account is$10,589.54. Chairman Watt noted that the amount of$8,900 is requested due to the continued increase of heat, lights,advertising and office supply costs and is needed to pay for these costs for the remainder of the fiscal year. Joyce Mason, Assistant to the Executive Secretary,was present to explain the Request for Transfer. Ms.. Mason stated that heat and light alone are$9,000 over what was put in for. She noted that when they forecast the budget,they did not have a clearpicture of what the Town Fall building would cost to run. She noted that they now do and in their FY99 budget, they have increased this item substantially and should not have to come back to the Finance Committee for a transfer. Ms.Mason stated that there is no way to,fudge what the Advertising costs will be because they pay for every department's advertising expenses. She noted that just the Board of Appeals advertising has increased significantly. Chairman Watt questioned Ms.Mason what the overall budget figure for the year for Town Hall Expense was. Ms.Mason stated that it was$12'7,000. She noted that the Utility budget was$24,000 and$34,000 has already been expended and she has not paid May and June. Chairman Watt questioned Ms. Mason what the budget figure for F99 for Town Hall Expense was. Ms. Mason stated that she had requested$143,000; however,they received $156,000 because they consolidated all the phone bills into the one budget. Motion to Approve Rcquest for Transfer: Mr. Golub made a motion to approve the Request for Transfer for the amount.of$8,000.00 to be transferred to Town Hall Expense Account. Motion seconded by Mrs. Ooulart. Vote- Unanimous. 7-0. UQUEST FOR TRANSFER TO ELECTION &REGISTRATION: Chairman Watt informed the Finance Cottee that he received a Request for Transfer From The Reserve Fund. The Rcqucst for Transfer was received from the Town Clerk's Office for the amount of$677.73 to be transferred to the Election and Registration Expense Account. The present balance in the Election and Registration Expense Account is $1,770.71. Chairman Watt noted that the mount of$677.73 is requested to pay an unforeseen expense due to an error on the ballots causing the ballots to be reprinted. There was discussion among the Finance Committee members concerming the error and whether it was caused by the printing company. Chalinnan Watt stated that, in speaking to the Town Clerk,Deborah I ami,it was noted that the printing company has agreed to split the cost of the error.