2/25/2003 BOARD OF LIBRARY TRUSTEES Minutes

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]BOARD of LIBRARY TRUSTEES � + REGULAR MONTHLY MEETING - -TUESDAY, FEBRUARY 25,2003 4 MASBPEE LIBRARY MEETING Roots Present: Ann Macs onald-Dw'1ey,Dianna Smith, Carlo 'l�ste, Alice auppius, �i marsh,David Burton, and Helene leoc,Library Director. 2. Aunt: Gary Eynatian. David Burton, Chairman, called the meeting to order at 6:35 p. n. _AiDproval,of Nfinutes Dianna Smith motioned to accept the January 1,4, 2003 minutes as presented;Ann MacDonald-Dailey seconded the motion; and all voted to accept, except Alice Rauppius, who abstained. RgRorts - Helene Ieoe, Library Director, distributed copies of the below-listed reports, along with her write-up detailing r'easons for filling the Ci�ulation Assistant Position. These are attached to the printed minutes. lene's Report for January-20 . darns System Circulation Statistic Report for January-2003. o Janet url e's monthly report for January. 1 a The reports were reviewed and discussed in gra detail...the Trustees especially focused on the tremendous increase in workload at the Library and the dire need to fill the Circulation Assistant Position. Due to budget constraints, Library staff has been reduced 0%,while workload has doubled. Among the staffing issues discussed, it was also noted that in comparing staffing at Mashpee Library to various,libraries handling similar workload,Mashpee is grossly understaffed. The 'consensus was that.the Library cannot continue to fanction with such limited staff resources and that if, in fact,we are unable to fill this position thea there is no alternative but to cut Library hours. Unfortunately if hours are cut over a long-term period that will affect our accreditation. If there is no other choice but to shorten Library hours, the consensus was that the Library would have to eliminate Saturday mormm�g hours. Motion: Following lengthy discussion,David motioned that if by March 1 the budget constraints do not allow hiring the needed staff in relatively short time peo ,then a letter would be drafted advising that the Board of Library Trustees regrets that as of Leh 15 and until farther notice we are forced t cut back on Library hours by closing on Saturday mornings. It is hoped that this Saturday closing will e temporary, but until the budget situation changes and staff can be provided we have no other choice,-awalue seconded - � _' Ii i and-it was nani roved. Old Business David mentioned that Gerda Sano wrote a very lovely thank you note; and that she was moved by the reception held her honor last mouth. Helene advised that the fund raising concerts have been going very well. She said haat a couple on the base has been donating sheet comes. All donations from the concerts are.going to the building fund.