6/8/2004 BOARD OF LIBRARY TRUSTEES Minutes

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Mashpee Public Library P.O. Box 657 Mashpee, Ma 02649 As some of you may know, the Board of Selectmen agreed last night to direct the Personnel Department to run an ad for the vacant Circulation Assistant position. I stopped at personnel this morning to see if they could expedite the paperwork and run the ad this weekend in the Cape Cod Times. I was able to review the job description and ad content with Marilyn Farren, Personnel Administrator. I need a motion from the Board of Trustees to authorize the ad so Personnel can fax it to the Timestomorrow. Realistically, it will probably be mid to late July when we actually have a new staff member on board. The job will be posted until June 22"d. After reviewing applications and scheduling interviews, we will probably hold the interviews in late June or early July. I anticipate losing Sandy Price at the end of the summer when she moves to Florida. This time frame will allow some overlap of having the new person trained before we are short staff again. News of the impending hire has uplifted the staff and re-energized them. In addition, Shelly Gilbert and a group of volunteers have expressed interest in tackling an interior clean up and face lift to this building. They would like to help with repainting areas and re-arranging furniture to make the building brighter and more inviting to staff and patrons. This is all part of an effort to generate enthusiasm from patrons and potentials donors and supporters of the library. Circulation for the month of May (8,150) was slightly more than May 2003 (7,871). Year-to-date, we are still running behind last year. Yearly statistics for FY 2004 are 98,553 compared to 103,414. The major difference has been the loss of Fridays. Once we achieve full staffing, we will be able to restore those hours and go back to a six-day per week schedule.; I have completed weeding the Adult Non-Fiction collection and Lauren Kaminer and a few volunteers have shifted that entire collection. We were able to relocate the non-fiction audio books to the beginning of the non-fiction collection area. The whole section looks much more attractive and the patrons have found it much easier to use. I am working on a similar project with the Adult Fiction collections. I have started with the Large Print area because it is so congested. Eliminating any dead wood will also be helpful when we have to store part of the collection during the relocation into temporary space. We will be looking for about 3,600 SF of space during the construction period. We will take only the most active parts of the collections or items, which Mashpee owns the only copy of a work. Lesser-used items will be put in dead storage and we will borrow such items for our patrons from other CLAMS members.