5/12/2005 BOARD OF LIBRARY TRUSTEES Minutes

Home Browse Search

BOARD OF LEBAY TRUSTEES REGULAR MONTHLY MEETING THURSDAY,MAY 1 ,2005 MAS111PEE LIBRARY Present: Ann MacDonald-bailey,Dianna Smith Heather Lal tos,Nancy Soderberg, and Helene r eFoe,Library Director. Absent: David Burton, Carlo D'Este, and Fancy Stafford. in Chairman DavidBurton's absence,Ann MacDonald-Dailey chaired this meeting. Ann called the meeting to order at 6:35 p.m. Angroval of Minutes Dianna motioned to accept the Minutes of the Meeting held April 19,2005 as Witten; leather seconded the motion and it was unanimously approved. mor"s Report T Helene ne distriburted a copy of the CLAIMS April circulation report and her monthly report for April,both of which were reviewed and discussed. Highlights of the discussion included the following: In discussing the circulation figures, Helene mentioned to the Trustees that this report shows the circulation year-to-date figure for April-2005 was 1.00,465;that for the same period last year the figure was 901,084 ... the Library at that time was closed on Friday; and that the year before that(2003)the figure was 95,850. SEMLS changing their system of ILL by cropping Falmouth Library as a contracted provider of ILL services. All requests will go to Quincy Library as of June 1, 2005. we wiH have to get used to doing things differently because Quincy uses different software from CLAMS. Helene estimates that only about 1 of our requests are used through this service. Staff meeting at end of April had good results. For example, more efficient handling of overdue notices; phone being picked up in the back if not answered in 3 rings by the desk; effort being made to e-mail notifications(which has been well received by patrons);-and Museum pass reservation system was cleaned up to improve efficiency. Copies of Helene's monthly report and the April CLAMS report are attached to the printed set of these mutes. Janet Burke's report for the month of April was distributed to the Trustees and it was reviewed and discussed. Copy of Janet's report is attached to the printed set of these minutes. Fundra in Following topics were discussed: • Helene advised that someone carne to the Library and asked about possibility of selling entertaiment books as a means of raising money. Helene will pass this along to David. • Plymouth Library holds a yearly yard sale. Helene will pass the flyer along to David. • Suggestion was made that perhaps one of the things that could be done would be to lease out space to others to sell items and Friends could hold a book sale at the same time, along with perhaps a"bake sale". • feather suggested that maybe we could do a"stroller walk"getting families involved and have pledges. Heather will e-mail this suggestion to Melinda Gallant.